Harvey People Operations Coordinator, Onboarding at Harvey manages the end-to-end logistics and systems for new hire onboarding. The role includes facilitating orientation, processing new hires, and improving onboarding materials.
Responsibilities
The People Operations Coordinator, Onboarding supports the operational foundation of Harvey's new hire experience, running the logistics, systems, and processes that make onboarding work end-to-end — from pre-arrival travel and scheduling through document collection, system processing, and in-person facilitation on day one.
This is a hands-on coordination role that sits at the center of a fast-growing People team, partnering daily with the People Operations team and cross-functionally with People Systems, Recruiting, Benefits, Payroll, and Legal. The onboarding program is scaling quickly and still being built in places, so this person will both execute a high volume of moving pieces with precision and help improve the systems and materials as the program matures. Success in the role means every new hire's first experience with Harvey feels welcoming, organized, and seamless.
Facilitate in-person onboarding for New York–based new hire cohorts — run orientation and make sure every new hire feels welcomed and ready from day one.
Own onboarding logistics end-to-end: coordinate administrative filing and manage orientation schedules, decks, and calendar invites.
Process new hires accurately across our systems (Workday and related tools), with a clear eye on downstream impact to Payroll, Benefits, and IT.
Support pre-employment and compliance processes, including background checks, right-to-work verification, and required document collection and filing across our global regions.
Support the creation and maintenance onboarding materials — orientation slides, onboarding guides, and internal documentation — keeping content accurate as the program evolves.
Manage new hire communications, support onboarding automations (email sequences and calendar workflows), and surface field feedback to help improve the program at scale.
1–3+ years in HR, People Operations, onboarding, event management, or a related operations or coordination role.
Experience with an HRIS (Workday strongly preferred); familiarity with onboarding workflows a plus.
High attention to detail and strong follow-through — you catch your own errors and close loops without being reminded.
Flexibility and composure in a fast-paced, ambiguous environment — you adjust quickly when priorities shift and manage multiple competing tasks without dropping the ball.
