Amn The Project Coordinator at ARCO supports project managers by preparing documents, managing schedules, and coordinating communications. This role ensures organization and proactive problem-solving in construction project administration.
Assist Project Managers with proposals including typing proposal letters and managing work/design schedules
Maintain job lists, subcontract tracking lists, filing, and vacation lists for Project Managers
Prepare forms such as Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals
Coordinate proposal and capabilities packages assembly
Schedule and prepare for meetings and trainings including handouts and lunches
Book travel as necessary
Answer phone calls and coordinate communication with vendors and customers in Project Manager’s absence
Maintain all project files including preparing new files and sending old files off site
Qualification
A Day in the LifeBook all travel when necessaryMaintain all files
Required
Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies.
ARCO/Murray National Construction is currently looking for a detail-oriented, self-reliant Project Coordinator to join our team. At ARCO, you'll have the opportunity to improve project performance, set up processes and drive your own success from day one!
A Day in the Life:
Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports
Assist Project Managers with Proposals by typing up proposal letters, outline specifications, manage the work/design schedule and assemble proposal books in a timely manner as per Project Manager
Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing and vacation lists
Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals)
Point person for proposal and capabilities packages. This includes putting together proposal covers, tabs, company information, sell sheets and then assembling once provided with rest of the materials by Project Manager
Preparation for meetings and trainings including scheduling, preparing handouts, and coordinating lunches
Book all travel when necessary
Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence
Maintain all files, including preparing new files and sending old files off site
