Executive Assistant

Remotefull timeRemote

Apply on Employer Site

mid

$97k–$128k

H1B: no

zone5technologies Executive Assistant at Zone 5 Technologies supporting the Vice President by managing schedules, communications, and coordination across programs and external partners. The role requires proactive organization and discretion in a fast-paced environment.

Responsibilities

Executive Support
Manage complex calendars for Vice President, including scheduling, prioritization, and optimizing time allocation.
Coordinate internal and external meetings, executive reviews, briefings, travel, and events.
Prepare agendas, collect pre-reads, and support follow-up actions to ensure meetings drive decisions and progress.
Draft, edit, and proofread executive correspondence, presentations, and communications.
Maintain strict confidentiality and exercise excellent judgment in sensitive matters.
Operational Coordination
Serve as a point of contact between the executive team and employees, customers, partners, and board members.
Track and manage executive action items, ensuring follow-through across functions.
Support onboarding of senior hires and coordinate key cross-functional events (e.g., leadership offsites, quarterly reviews).
Assist in preparing materials for board meetings, investor updates, and high-level program reviews.
Organize and maintain executive files, documentation, and digital workspaces.

Qualification

Exceptional organizationalHigh emotional intelligenceProficiency with Microsoft OfficeOur ideal candidate hasFamiliarity with government contracting

Required

Basic expectations for this role include a minimum of:
5+ years of experience as an Executive Assistant supporting senior executives (C-suite, Founder, President, VP, or equivalent).
Exceptional organizational, time-management, and prioritization skills.
Strong written and verbal communication abilities; ability to craft polished, executive-ready content.
High emotional intelligence, discretion, and ability to maintain confidentiality at all times.
Demonstrated ability to work in fast-paced, dynamic environments with shifting priorities.
Proficiency with Microsoft Office, Teams, Planner, and modern productivity tools.
Our ideal candidate has:
Experience supporting executives in aerospace, defense, manufacturing, or technology fields.
Experience managing complex cross-functional workflows or executive-level project support.
Familiarity with government contracting, program reviews, or technical organizations.
Experience organizing leadership offsites or board-level meetings.