Senior Talent Operations Specialist

San Francisco, CAfull time

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Senior Talent Operations Specialist at Reflection AI · LumiJobs

On Site

senior

H1B: yes

Reflection AI Senior Talent Operations Specialist at Reflection AI owning ATS systems and data to improve hiring processes. Responsible for managing Ashby ATS, building reporting dashboards, and enabling interviewer and hiring manager training.

Responsibilities

We're hiring a Senior Talent Operations Specialist to own the systems and data behind hiring at Reflection, and to build the programs that make our hiring consistent and high signal as we double this year and well beyond next. You will run our ATS and the integrations around it, and you will build the reporting that tells recruiters, hiring managers and leadership where hiring is working and where it is stuck. Working directly with the Recruiting Operations Manager, you will also turn our structured hiring and interviewer and hiring manager training into working tools, materials and measurement.
Own Ashby end to end: configuration, permissions and access roles, reference data, templates, interview plan structure, feedback forms, openings and job setup standards
Build and maintain reporting for every audience: pipeline health and pass-through, time to fill, decline and competitor analysis, interviewer load and feedback completion, source effectiveness and scheduling SLAs, plus alerts that catch problems before people do
Keep the data trustworthy: audits, hygiene sweeps and the fixes that follow
Build the materials, logistics and measurement behind interviewer and hiring manager training, and track completion against our SLAs
Own our documentation system and tool enablement: the structure and upkeep of our recruiting wiki and onboarding for new team members
Run candidate experience surveys and turn the results into fixes

Qualification

Deep hands-on Ashby experienceHigh agency and attention to detail

Required

4+ years in recruiting operations or talent systems with ownership of an ATS and its reporting
Deep hands-on Ashby experience, ideally including an implementation, migration or major re-configuration
Comfort with integrations and automation: Zapier or similar, APIs, webhooks
Clear writer who documents as they build and enjoys teaching others to use tools well
High agency and attention to detail; data quality is your problem before it is anyone else's

Benefits

Dental
Vision
PTO
Equity/RSU
Parental Leave
Wellness

Company

Reflection AI

View company page

Source: ashby

Active within the past hour

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Must-Have Skills for This Role

AshbyZapierAPIsWebhooksRecruiting MetricsDashboard Building

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