Harbor Global Executive Assistant at Harbor Global providing high-level support to Executive Leadership Team. Manages complex calendars, travel, communications, and acts as a strategic partner.
Responsibilities
Executive Support:
Provide high-level executive support to members of Harbor's Executive Leadership Team, managing complex and often competing priorities across multiple executives
Proactively manage competing priorities across multiple executives, exercising sound judgment regarding urgency, sequencing, and trade-offs.
Maintain a holistic view of executives' commitments and priorities, identifying conflicts and ensuring critical matters receive appropriate attention.
Manage complex calendars and scheduling across multiple executives, geographies, and time zones.
Coordinate domestic and international travel, including complex itineraries and last-minute changes.
Ensure supported executives are fully prepared for internal and external meetings, proactively coordinating agendas, materials, context, logistics, and follow-up.
Manage expense reporting and administrative documentation
Draft correspondence and internal communications
Strategic Partnership:
Act as a trusted partner to executives, anticipating priorities and proactively managing competing demands
Strong executive presence and judgment, with the ability to represent senior leaders professionally with clients, Board members, investors, and internal stakeholders
Qualification
Standard working hoursHarbor is an equal opportunity employer
Required
Standard working hours: 8:30am – 5:30pm EST (flexibility required to support senior leadership as needed).
Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams)
Experience in a similar office administration, facilities, operations, or executive support role
Harbor is the preeminent provider of expert services across strategy, legal technology, operations, and intelligence. Our globally integrated team of 900+ strategists, technologists, and specialists navigate alongside our clients – leading law firms, corporations, and their law departments – to provide essential resources and invaluable insights. Anchored in a rich heritage of deep knowledge, steadfast relationships, and mutual respect, our unwavering dedication lies in shaping the future of the legal industry and fostering enduring partnerships within our community and ecosystem.
Harbor is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, civil union status, national origin, ancestry, age, parental status, disabled status, veteran status, or any other legally protected classification, in accordance with applicable law.