Office Manager at Havoc AI · LumiJobs

Responsibilities

As Office Manager at HavocAI's operational headquarters in North Kingstown, RI, you'll be at the center of our day-to-day workplace experience, keeping the office running smoothly, efficiently and professionally. You'll own the details that keep our team moving: shipping and receiving, events, visitors and office operations.
This role combines workplace operations with hands-on executive and event support. You'll create a polished experience for employees, candidates, customers, partners and visitors. You'll also support executives onsite and make sure meetings and events run seamlessly. You'll work closely with teams across the company, anticipate needs, solve problems quickly, and keep improving how we support our growing team.
Office Operations & Facilities: Own day-to-day office operations, including maintenance, repairs, utilities, furniture, supplies, shared spaces, security systems and overall workplace readiness. Do regular walkthroughs to find and fix issues early.
Vendor & Administrative Management: Manage property management, contractors, cleaners and other vendors, including service schedules, contracts, invoices, expenses, inventory and operational records.
Front Desk & Visitor Experience: Be the main onsite point of contact for employees, candidates, visitors, executives, VIPs, vendors and deliveries. Manage visitor procedures and keep the office professional and welcoming.
Executive & Event Support: Provide onsite administrative and logistical support for executives, VIP visits, customer meetings, company events, team gatherings and offsites. Coordinate meeting spaces, catering, vendors, supplies, setup and day-of logistics.
Shipping & Receiving: Manage incoming and outgoing mail, packages, equipment, food deliveries and other shipments. Coordinate carriers and pickups, track deliveries, and make sure everything is received, organized and distributed correctly.
Employee & Workplace Support: Support office access, workspace setup, supplies and day-to-day employee needs. Maintain conference rooms, kitchens and common areas, and support workplace safety, security and emergency preparedness.
Cross-Functional Operations & Communication: Share office updates and procedures, respond to unexpected needs, and find ways to improve office operations and the employee experience.

Office Manager

Responsibilities

Qualification

Required

Preferred

Benefits

Company

Havoc AI

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