Sofi The Executive Assistant supports executives within the Office of the CTO by managing calendars, travel, events, and communications. This role ensures smooth executive operations in a fast-paced technology environment.
Responsibilities
SoFi is looking for an organized, proactive, and dependable Lead Executive Assistant to support executives within the Office of the CTO. This role serves as a key culture carrier and operational partner, facilitating seamless executive communication, event execution, and daily schedule optimization. The ideal candidate brings exceptional business acumen, proven organizational capabilities, and the ability to autonomously handle critical priorities in a fast-paced technology environment.
Plan, organize, and manage complex executive calendars, proactively resolving overlapping commitments and protecting time for key strategic priorities.
Coordinate end-to-end travel arrangements and itineraries.
Manage logistics and coordination for high-impact events, including team all-hands, off-sites, and leadership meetings.
Reconcile expense reports, purchase requisitions, and vendor contracts in accordance with company timelines and policies.
Assist with special operational projects and initiatives assigned by executive leadership, incorporating research, data organization, and cross-departmental coordination.
Draft, proofread, and format documents, presentations, and communication materials.
Build and maintain positive collaborative relationships with internal stakeholders across senior leadership and cross-functional teams.
Support executive leaders in maintaining key stakeholder relationships to ensure continuity of communication and alignment on team priorities.
Qualification
Minimum Experience RequirementProven scheduling
Required
Minimum Experience Requirement: 6+ years of professional experience providing administrative support to senior leadership, including calendar, travel, and expense management.
Proven computer proficiency with extensive experience using Google Workspace (Docs, Sheets, Slides, Calendar) and Microsoft Outlook.
Exceptional organizational skills and detailed orientation.
Demonstrated ability to prioritize multiple assignments, exercise sound judgment, and adapt smoothly to changing priorities.
Proven scheduling, time management, and calendar prioritization capabilities.
Hands-on experience organizing off-site team events and executive meetings.
Prior administrative experience within a technology company or fast-paced corporate environment.
Preferred
Bachelor’s degree or equivalent practical experience.
Prior experience supporting C-suite or SVP-level executives in an engineering, product, or technology organization.
