Corporate Paralegal

Required

• Legal Intake Ownership: Own Streamline as the system administrator and process owner. Triage inbound requests, assign and prioritize matters, chase missing information, enforce SLAs, and keep the queue clean. Configure intake forms, routing rules, approval paths and templates as the business evolves.
• Contract Lifecycle Administration: Run the routine contract workflow end to end. Prepare and populate templates (NDAs, DPAs, vendor and procurement agreements, order forms, SOWs, amendments), route for internal review and approval, manage the signature process through DocuSign, confirm full execution, and file the final version correctly.
• Signature Routing and Execution: Serve as the owner of signature workflows. Verify signatory authority against the approval matrix, build and send envelopes, track status, follow up on stalled signatures, and confirm counterparty execution. Maintain the signature authority matrix and escalate exceptions.
• Contract Repository and Records: Maintain the contract repository as the single source of truth, with consistent naming, complete metadata (counterparty, effective date, term, renewal and notice dates, governing law, key commercial terms), correct permissions, and no orphaned drafts. Drive the cleanup and migration of legacy agreements.
• Legal Trackers and Reporting: Build and maintain the trackers Legal and the business rely on, covering matter status, contract pipeline, renewal and expiration calendars, obligations and deliverables, outside counsel spend, and compliance deadlines. Produce recurring reporting on volume, cycle time and bottlenecks, and use it to propose fixes.
• Entity and Corporate Records: Maintain corporate records across Skylo’s US and international entities, including board and stockholder minutes, written consents and resolutions, organizational documents, minute books, registered agent coordination, annual reports, business licenses and qualifications to do business. Support board and stockholder meeting logistics, prepare and circulate signature packets, and maintain the corporate calendar.
• Knowledge Repositories and Enablement: Build and continuously improve Skylo’s legal knowledge base, including playbooks, fallback positions, template libraries, FAQs, process guides, and self-service resources on Confluence. Keep them current so the business can resolve routine questions without a lawyer in the loop.
• Workflow Design and Continuous Improvement: Map existing legal processes, find the friction, and redesign them. Automate handoffs and reminders, retire manual steps, standardize the path from intake to signature, and measure the result. Document every process you own so it survives you.
• Intellectual Property Docket Support: Maintain the IP docket in coordination with outside counsel, covering patent and trademark filing and response deadlines, prosecution status, invention disclosure tracking, and renewal and maintenance dates.
• Compliance and Privacy Support: Support recurring compliance obligations, including DPA and privacy paperwork, vendor and security questionnaires, policy attestations and acknowledgments, insurance certificates, and audit and diligence requests. Maintain the evidence trail.
• Outside Counsel and Vendor Coordination: Act as the operational interface to outside counsel and legal vendors, handling engagement letters and conflict checks, matter budgets, invoice intake and review against billing guidelines, accrual support, and spend reporting.
• Diligence, Litigation and Records Retention: Assemble and maintain diligence data rooms for financing, partnership and audit processes. Support legal holds, document collection and preservation, subpoena and third-party request handling, and administer the records retention schedule.