Executive Assistant

Mountain View, CA · Remotefull time

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Remote

$96k–$172k

H1B: yes

Aurora Operations Inc Executive Assistant at Aurora Operations Inc managing complex executive calendars and travel logistics. Responsible for driving meeting efficiency and supporting onboarding and special initiatives.

Responsibilities

Manage complex, dynamic calendars: Plan, coordinate, and safeguard executive schedules, striking the ideal balance between "gatekeeper" and "gateway."
Prioritize commitments: Exercise sound judgment to optimize leaders' time across competing internal and external demands.
Oversee end-to-end travel: Book and manage flights, lodging, and ground transportation; handle last-minute adjustments seamlessly while ensuring compliance with corporate travel policy.
Drive meeting efficiency: Gather agenda topics, participate in leadership-level meetings, and record concise, high-level notes that synthesize key decisions and drive clear task ownership.
Ensure thorough follow-through: Proactively take ownership of post-meeting action items and follow up with cross-functional teams with minimal direction.
Prepare communications and materials: Assist with the development of presentation decks, internal documentation, and executive communications.
Optimize candidate scheduling: Assess necessity, urgency, and interview frequency when coordinating candidate meetings with leaders.
Manage expenses: Prepare and submit executive expense reports; review and approve team expenses to ensure alignment with company policy.
Coordinate events and logistics: Plan and execute team offsites, onsites, and special events.
Provide guest hospitality: Warmly greet and accommodate visitors with a professional and welcoming demeanor.
Support onboarding: Assist with the smooth onboarding of new hires reporting directly to executives.
Serve as a strategic liaison: Act as a trusted partner, facilitator, and central point of contact for leaders, their teams, and the broader organization.

Qualification

Calendar ManagementCommunicationAttention to DetailTechnical ProficiencyProblem-Solving & InitiativeComposure Under PressureStrategic Foresight & JudgmentProfessionalism & DiscretionTeam Collaboration & AutonomyProject CoordinationFlexibilityTravel

Required

Calendar Management: Proven track record of managing complex executive calendars across multiple time zones.
Communication: Exceptional verbal and written communication skills with the ability to interface confidently with executives and external partners.
Attention to Detail: High precision in document preparation, meeting logistics, and task tracking.
Technical Proficiency: Quick learner with expertise in modern productivity tools (e.g., Google Workspace, Slack, spreadsheet analysis, slide decks).
Problem-Solving & Initiative: Creative problem-solver and proactive self-starter who thrives in high-autonomy environments.
Composure Under Pressure: Ability to remain calm, collaborative, and decisive under tight deadlines or high-stress situations.
Strategic Foresight & Judgment: Strong business acumen, active foresight, and sound decision-making abilities.
Professionalism & Discretion: Exemplary professionalism, executive presence, and utmost discretion when handling sensitive or confidential information.
Team Collaboration & Autonomy: Highly resourceful team player who operates effectively both independently and as part of a distributed team.
Project Coordination: Demonstrated experience coordinating cross-functional projects and offsite events.
Flexibility: Willingness to provide occasional off-hours support as urgent business needs arise.
Travel: Willingness to travel occasionally for company offsites or team gatherings.

Benefits

Equity/RSU
Annual Bonus

Company

Aurora Operations Inc

View company page

Source: ashby

Active within the past hour

Remote-friendly

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Executive Assistant at Aurora Operations Inc · LumiJobs