Workplace Experience Coordinator

Denver, COfull timeRemote

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mid

$65k–$90k

H1B: no

Trueanomalyinc The Workplace Experience Coordinator supports day-to-day site operations and employee experience by managing workplace requests, minor facilities issues, and vendor coordination. The role reports to the Head of Non-Production Operations and supports the Workplace Experience Lead.

Responsibilities

Support the site Workplace Experience Lead (day-to-day direction) in delivering a high-quality, reliable employee experience across the site, including:
Serve as the first point of contact for workplace requests, triaging and resolving issues through our ticketing system and escalating appropriately.
Handle minor day-to-day facilities issues — such as small leaks, burnt-out lighting, jammed doors, and clogged fixtures — and maintain a current, accessible list of vendor, landlord, and emergency contacts to get the right help on site quickly.
Coordinate with landlord property management and building engineers on repairs and maintenance, following up until issues are closed.
Support day-to-day coordination of third-party vendors, including janitorial, culinary and snacks, groundskeeping, security, and pest control; monitor service quality, log issues, and verify work is completed to standard.
Plan, set up, and break down workplace and company events, including all-hands meetings, team lunches, customer and executive visits, and onboarding sessions.
Manage conference rooms, AV readiness, and common areas so they are clean, stocked, and ready to use.
Order and stock supplies, snacks, beverages, and office equipment; track inventory and flag budget variances to the Lead.
Process vendor invoices, purchase requests, and PO paperwork accurately and on time.
Assist with badge and access requests, visitor management, mail and package handling, and new-hire desk and equipment setup in partnership with IT and Security.
Support safety and compliance efforts, including emergency drills, evacuation wardens, first aid and AED checks, and basic incident reporting.
Help maintain space and move data, including desk assignments, seating charts, and basic floor plan updates.

Qualification

PracticalExperience in events or hospitality

Required

1–3 years of experience in office administration, facilities, hospitality, events, or a similar service-oriented role.
Demonstrated ability to manage multiple priorities, work independently, and follow through on details.
Comfort coordinating with outside vendors and contractors and communicating clearly and professionally.
Practical, hands-on problem-solving skills and the willingness to be on your feet — including setting up rooms, moving furniture, and lifting up to 40 pounds.
Strong written and verbal communication skills and a service-first mindset.
Proficiency with Google Workspace or Microsoft Office; ability to quickly learn ticketing, procurement, and badge systems.

Preferred

Experience in events or hospitality, including set-up logistics and catering coordination.
Familiarity with basic building systems (HVAC, plumbing, electrical) or prior exposure to facilities maintenance.
Experience supporting secure environments or working in a technical, manufacturing, or aerospace and defense setting.
Experience with CAFM or ticketing platforms (e.g., ServiceNow, Jira, Fixit, or similar).
Bachelor's degree or equivalent experience.

Benefits

Dental
Vision
401(k)
PTO
Equity/RSU
Parental Leave
Flexible Work

Company

Trueanomalyinc

View company page

Source: greenhouse

Active within the past hour

Remote-friendly

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Workplace Experience Coordinator at Trueanomalyinc · LumiJobs