Executive Assistant, Finance (R4688)

Dallas, Texasfull time

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H1B: no

f7d8749a-72d6-407c-bf98-292ea630c73a Executive Assistant, Finance at Shield AI provides administrative and executive support to finance leadership, managing calendars, coordinating travel, and preparing presentations. The role also supports event logistics and expense reporting.

Responsibilities

This position is critical in ensuring smooth operations and providing seamless support for Finance leadership and key stakeholders.
Administrative & Executive Support:
--Manage complex, multi-time zone calendars for the finance leadership team.
--Coordinate and schedule meetings, ensuring time is optimized and priorities are balanced.
--Prepare and edit presentations, documents, and reports (PowerPoint, Word, etc.).
--Handle confidential information with the highest level of discretion and professionalism.
--Serve as a member of the EA community, provide mentorship to others, and participate as a member of a team providing support to the C-Suite and Executive leadership.
--Serve as backup support as needed or provide group support to others in the EA community.
Travel & Event Coordination:
--Arrange domestic and international travel, including flights, ground transportation, and accommodations.
--Support logistics for onsite meetings and events, including support for finance employees, C-Suite, board members, customers, and visitors.
--Work with other members of the EA community and team to support in office events and offsite events.

Qualification

Proven ability to engage with customersExceptional attention to detailAdaptability to thrive in a high-growthTemporary employee offer package

Required

Proficiency with productivity tools including Microsoft Teams, calendaring systems, email, and presentation software (e.g., PowerPoint).
Skilled in using video conferencing platforms such as Teams, Zoom, or Webex.
Ability to quickly learn and adapt to new tools; transferable skills between Microsoft and Google Suite.
Strong written and verbal communication skills with a professional demeanor.
Proven ability to engage with customers, board members, and executives in a polished and professional manner.
Demonstrated ability to maintain the highest level of confidentiality and discretion, particularly with HR, Legal, and executive-level matters.
Exceptional attention to detail, ensuring accuracy and quality in all work.
Strong time management skills with the ability to prioritize effectively and operate with minimal direction.
Adaptability to thrive in a high-growth, fast-paced, and sometimes ambiguous environment.

Preferred

Prior experience supporting multiple C-Suite executives.
Advanced proficiency in both Microsoft Office Suite and Google Workspace.
Experience coordinating complex domestic and international travel.
Familiarity with expense management systems (e.g., Concur).
Previous experience in high-growth or scaling organizations
Full-time regular employee offer package:
Pay within range listed + Bonus + Benefits + Equity
Temporary employee offer package:

Benefits

Equity/RSU

Company

f7d8749a-72d6-407c-bf98-292ea630c73a

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