Ae Studio Office Manager at AE Studio to run day-to-day operations of the LA office and support team logistics. Manage vendors, travel, events, and provide personal assistant support to the CEO.
Responsibilities
AE Studio is looking for an Office Manager to run our LA office in Marina del Rey. This is a full-time, in-person role. You will be the person who makes the office work and makes people want to come in.
Most of the job is office and team support. That means keeping the space running, organizing travel and housing for teammates visiting LA, and planning events that bring people together. There is also room for personal assistant work for our CEO, handled with the same care as everything else.
This is a strong fit for someone organized, warm and hands-on, who likes owning a place and making it better every week.
LA office and coworking spaces
Run day-to-day office operations, including the daily team lunch order, keeping the kitchen stocked, setting up the conference rooms, and managing building access and badges
Manage vendors and on-site services such as cleaners, food & drinks, and maintenance, and track and process their invoices
Keep inventory of office supplies, equipment and storage, and reorder before anything runs out
Be the first point of contact for anyone working from or visiting the office
Grow in-office attendance with recurring programming such as team lunches, game nights and monthly office rewards
Support the coworking spaces the team uses, working with our Chief of Staff
Apartments and travel
Manage the AE apartments in LA, covering reservations, cleaning, supplies, maintenance and anything that comes up during a stay
Qualification
A car and a valid driver's license3+ years in office managementOrganized to a faultWarm and service-mindedA clear writerExperience with expenseLocationReports toType
Required
Based in or able to commute to Marina del Rey, since the role is in the office Monday through Friday
A car and a valid driver's license, because local driving is part of the job
3+ years in office management, operations, hospitality, or executive or personal assistant work
Organized to a fault, able to track many small things at once without dropping any of them
Warm and service-minded, the kind of person who makes a shared space feel looked after
Discreet with confidential and personal information
A clear writer, comfortable moving from a quick Slack message to a vendor negotiation by email
Fluent with Google Workspace and quick to pick up new tools, especially AI tools
Calm when plans change at the last minute, and able to figure things out without a playbook
Comfortable with personal assistant work being part of the job from day one
Preferred
Experience running short-term rentals or furnished corporate housing
Event or travel planning experience at a startup or tech company
Experience with expense, invoicing and booking tools
Interest in AI alignment and the research our team does
Location: Marina del Rey office, in person Monday through Friday
