Odysseyml The Talent & Operations Coordinator at Odysseyml manages recruiting logistics and operational systems to support a fast-growing AI lab. This role ensures a high-quality candidate experience and smooth company operations.
Responsibilities
Own interview scheduling and coordination across teams and time zones, including virtual and in-person interviews and candidate travel.
Serve as the main Coordination point of contact for candidates, making sure every person who interviews with Odyssey has a fast, thoughtful, high-touch experience.
Keep our ATS and recruiting workflows accurate and current, from scheduling to feedback collection to pipeline tracking.
Partner with recruiters and hiring managers to improve recruiting processes and coordination systems.
Run new-hire onboarding so people are set up to contribute from day one.
Plan and coordinate team events, offsites and office logistics.
Document internal processes, run people and operations programs, and jump into high-priority projects wherever you're needed.
Qualification
Experience in recruiting coordinationExceptional organizationA strong sense of ownershipComfortable operating in ambiguityHands-on experience with ATSBonus
Required
Odyssey is seeking a Talent & Operations Coordinator to sit at the center of how we hire and how we run. This is a high-impact, hands-on role for someone who is exceptionally organized, proactive, low-ego, and energized by keeping a lot of moving parts on track. You'll own the recruiting logistics that give every candidate a world-class experience, support our founders, leaders and Recruiting team so they can stay focused on building, and help create the systems that keep a fast-growing company running smoothly. This role is based in our Palo Alto office and requires being in person at least 3 days a week.
You'll join a frontier AI lab during a period of rapid growth. This is a front-row seat to company-building, with the chance to shape how Odyssey hires, onboards and operates as we scale.
Experience in recruiting coordination, executive support, HR/people operations, or team operations.
Experience in a high-growth startup or similarly fast-moving environment.
Exceptional organization, time management and attention to detail, with the ability to juggle many priorities at once.
Strong written and verbal communication skills, with a warm, professional presence with candidates, leaders and visitors.
A strong sense of ownership. When you see a problem, your instinct is to solve it rather than figure out whose job it is.
Comfortable operating in ambiguity, moving quickly, and building lightweight processes where none exist.
Hands-on experience with ATS, CRM and project management tools (we use Ashby), plus Slack and calendar/email systems.
Bonus: experience supporting founders or senior leaders.
Bonus: event planning, office management or team-building experience.
Bonus: experience using AI tools to make your own workflows faster and sharper.
