Vast The Executive Assistant supports senior leadership across multiple departments by managing day-to-day operations and facilitating communication. This role acts as a trusted operational partner to executives, handling logistics and coordination.
Responsibilities
Act as a central point of contact, facilitating communication between executives, internal teams and external partners
Handle sensitive information and matters with a high level of discretion and maintain confidentiality
Skillfully manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements
Partner with multiple primary executives to maintain organizational structure, strategic direction, and cross-functional relationships built on trust and partnership.
Create opportunities and initiatives to bring department team members together with a goal to further team building and team engagement
Organize and execute on potential customer visits and tours to inspire and capture business
Help create white glove service for unique exceptional recruiting candidates on-site
Draft, review and send communications on behalf of company executive
Prepare and distribute materials for meetings, attend meetings and ensure all documentation is readily available
Collaborate with other departments on projects as needed
Collaborate with cross-functional stakeholders and other EA’s to ensure meeting requests and VIP visits are well-scoped, and aligned with the executives priorities.
Confident to push back when protecting the executives time
Qualification
Bachelor’s DegreeEvent and meeting planningExcellent communication
Required
3-5+ years of experience as an Executive Assistant to VP-level executives in both internal and external/partner/customer environments
Advanced proficiency in Google Workspace and Slack
Bachelor’s Degree
Preferred
Experience supporting executives in a fast space startup environment
Experience exercising discretion and confidentiality with highly sensitive company information
Ability to effectively manage multiple projects and handle competing deadlines
Ability to grow and maintain a network of external Executive Assistants within Vast ecosystem
Event and meeting planning
Excellent communication, both written and verbal
High level of attention to detail and accuracy
Ability to handle multiple tasks and prioritize effectively
