Workplace Coordinator

Redwood City, CAfull timeOn Site

Apply on Employer Site

mid

$83k–$94k

H1B: yes

Dyna Robotics Workplace Coordinator at Dyna Robotics manages daily office operations, procurement, inventory, and company events. Responsible for workplace safety and supporting office moves in a fast-paced startup environment.

Responsibilities

Workplace Operations: Manage daily office operations, including mail, kitchen and snacks, supplies, and maintenance requests, and serve as the go-to resource for workplace needs. Keep conference rooms and shared spaces clean, stocked, and ready.
Guests, Travel & Onboarding: Oversee visitor management, including pre-registration NDAs, guest check-in, and badge systems. Coordinate flights, hotels, and workspace setup for teammates visiting from other offices, and partner with IT and People Ops so new hires have workstations ready on day one.
Procurement & Budgets: Source vendors, negotiate pricing, and manage budgets for facilities, supplies, catering, and events.
Inventory & Receiving: Receive, ship, and track packages, and receive, inspect, and store incoming parts. Support the Inventory Associate with cycle counts and stockroom organization, keeping quantities accurate and parts kitted for builds, repairs, and R&D.
Office Moves: Plan and run office moves with movers, contractors, and IT/network vendors.
Events & Offsites: Plan and support company events, offsites, and team meals, including catering and A/V.
Workplace Safety: Help build and maintain our safety program, including emergency plans, first aid supplies, and training and drills.
What You’ll Bring
The Experience: 2–3 years in workplace, facilities, or office operations, preferably at a startup.
Ownership: You move fast and work independently, juggling multiple requests and shifting priorities without needing direction.
Process Improvement: You speak up with ideas to improve our workplace, procurement, and inventory processes, and you fix recurring issues (like supply shortages or room booking conflicts) at the root rather than relying on quick fixes.
Low Ego: You’re willing to take on any task, from room setup to receiving robot shipments.