Payroll Lead

Pennsylvaniafull timeOn Site

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senior

H1B: no

Fschumacherco Payroll Lead at Fschumacherco manages end-to-end payroll processing and transitions to new payroll and expense systems. Responsible for payroll tax registration, reconciliation, and employee record accuracy.

Responsibilities

Our Finance department is looking to add a dynamic Payroll Lead to the Treasury team, reporting to the Treasury Manager. This role will play a key part in two transitions. First, you will help implement Rippling as our new payroll, corporate card, expense reimbursement, and travel system. Second, you will help close out a former entity in each state where it operates, partnering with Finance on final payment remittances.
This is a hands-on role: you will process every pay run, own payroll tax registration and reconciliation, keep employee records accurate, and manage the company’s corporate card, reimbursement, and travel programs. We are looking for someone with a genuine interest in payroll, finance, and design and who understands the nature of handling sensitive employee information. The ideal candidate is detail-driven, works independently from day one, and is comfortable in a period of change.
This position does not have direct reports, but this role is built to grow with the business in scope, team size, and influence on how payroll operates.
End-to-end payroll processing (UKG)
Run the full payroll cycle for 500+ employees, from data intake through final approval and funding.
Enter all payroll transactions in UKG, including new hires, terminations, pay changes, bonuses, commission, incentives, deductions, garnishments and off-cycle payments.
Maintain accurate employee profiles in UKG, including pay, tax, direct deposit and deduction setups.
Prepare and review pre- and post-payroll audits and variance reports; resolve discrepancies before payroll is finalized.
Process off-cycle, manual and final paychecks in line with state final-pay requirements.
Respond to employee and manager payroll questions promptly and accurately.
Payroll tax registration and reconciliation
Own state and local payroll tax registrations, including new account setups, rate updates and agency correspondence.

Qualification

Multi-state payroll experienceStrong knowledge of federalAdvanced Excel skills (VLOOKUPsHigh attention to detailExcellent communication skillsHigh level of ownershipBachelor’s degree in FinanceExperience closing out an entityYear-end payroll experience

Required

5-10 years of progressive payroll experience, including end-to-end processing for 500+ employees
Hands-on experience running payroll in Rippling.
Multi-state payroll experience, including state and local tax registration, filings and reconciliation.
Strong knowledge of federal, state and local payroll regulations, including final-pay rules.
Proven ability to reconcile payroll registers, tax filings and general ledger entries.
Proficiency in MS Windows and Office suite
Advanced Excel skills (VLOOKUPs, pivot tables) for audits and reconciliations.
High attention to detail, sound judgment with confidential data and the ability to meet fixed payroll deadlines.
Excellent communication skills, both verbal and written
Ability to handle multiple tasks and change direction based on business needs
Comfortable working across multiple systems
High level of ownership, accountability and initiative

Preferred

Bachelor’s degree in Finance, Accounting, Business, or other related field
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
Experience with UKG Pro or other similar payroll systems
Experience closing out an entity, including payroll tax account closures across multiple states
Year-end payroll experience, including W-2 processing
Experience overseeing a corporate card program and their online portals, such as Rippling, Amex, or JPMorgan PaymentNet
Experience processing expense reimbursements with an expense reimbursement system, such as Rippling or Expensify
Experience managing a company travel system, such as Rippling or Concur