Administrative Assistant

San Diego,CAfull time

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On Site

$58k–$71k

H1B: no

Voyagertechnologiesinc Administrative Assistant providing dependable administrative, front desk, facilities, onboarding, event, and document-support services at Voyager Technologies. Supports business-wide operations and helps employees and visitors operate smoothly.

Responsibilities

General Administrative Support
Answer and transfer incoming phone calls.
Sort, distribute, and send mail.
Support maintenance of the company calendar.
Coordinate conference room schedules and help prevent double bookings.
Coordinate All Hands events, including venue, seating, and audio/visual setup.
Coordinate customer visits, including meals and refreshments as authorized.
Coordinate Principal Staff meetings and events for the General Manager.
Coordinate with departments on administrative needs and assist employees as requested.
Use AI tools, where appropriate, to create and update tracking tools and spreadsheets.
Security and Front Desk Support
Manage front desk coverage and visitor access in coordination with Security.

Qualification

High school diploma or equivalentMinimum two years of administrativeStrong organizationProficiency with Microsoft Office 365Ability to obtain a UExperience supporting a general managerExperience with purchasingExperience in aerospaceFamiliarity with ERP

Required

High school diploma or equivalent.
Minimum two years of administrative, office, reception, or coordinator experience.
Strong organization, attention to detail, and follow-through.
Professional written and verbal communication skills
Ability to handle confidential information appropriately.
Proficiency with Microsoft Office 365.
Ability to work fully onsite and interact professionally with employees, visitors, and business partners.
Ability to obtain a U.S. security clearance.

Preferred

Three or more years of relevant administrative, office, reception, or coordinator experience.
Experience supporting a general manager, leadership team, or multiple departments.
Experience with visitor management or front-desk operations.
Experience supporting employee onboarding or HR administration.
Experience maintaining controlled documents, records, or quality-system documentation.
Experience with purchasing, inventory, facilities, or vendor coordination.
Experience in aerospace, defense, manufacturing, engineering, or another regulated environment.
Familiarity with ERP, HRIS, document-control, or visitor-management systems.

Benefits

Dental
Vision
401(k)
Wellness

Company

Voyagertechnologiesinc

View company page

10000+ employees

Industrial

Founded 1892

Source: greenhouse

Active within the past hour

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