Barnes Legal Administrative Assistant supporting attorneys using workflow management software to delegate tasks. Responsible for document creation, e-filing, calendar management, and client communication.
Responsibilities
Solid working knowledge and a demonstrated high acumen in the operation of computer software applications, specifically Word, Outlook, iManage, Excel, PowerPoint, Adobe PDF, Emburse, and other firm software as required.
Creates, edits, formats, and proofreads documents, spreadsheets, and presentations with the highest level of accuracy and attention to detail.
Creates Table of Contents; Table of Authorities; and other formatting items such as, headers, footers, signature blocks, etc.
Creates drafts and standard correspondence to courts, clerks, and opposing counsel, etc. as required.
Knowledge of e-filing process and is adept at learning local rules for courts in multiple jurisdictions.
Creates case files electronically and manages appropriately allowing attorneys to locate or pull items from those files efficiently. Circulates file-stamped copies of filings.
Pull documents and coordinate preparation of binders for items such as depositions, hearings and trial.
Establishes and maintains attorney calendar and case deadline reminder systems with properly coordinating essential tasks that go along with calendared events (i.e., reserve conference room; making deposition arrangements).
Communicates with clients by telephone or email as needed. Maintains accurate client contact information and reporting instructions.
Establishes and maintains attorney calendar and case deadline reminder systems with properly coordinating essential tasks that go along with calendared events.
Scheduling meetings and travel itineraries based on attorney calendar availability.
Processes bills; proofs billing sheets; reviews and edits bills.
Qualification
Ability to transcribe legal documents
Required
Ability to proofread and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform basic arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent.
Ability to transcribe legal documents, correspondence, and reports from rough draft or dictation with minimal errors.
Approximately three to five years on the job general litigation experience necessary in order to produce accurate litigation documents and correspondence with minimal supervision.
Familiar with State Court and Federal Court filing guidelines, judges’ preferences and fees. Ability to learn multiple jurisdiction court e-filing requirements.
Ability to organize and prioritize tasks, as well as complete them within established time constraints. Consult with attorneys when priorities conflict.
Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys, and staff to provide information with ordinary courtesy and tact. High level of interpersonal skills required to handle sensitive and confidential situations.
Work occasionally requires a high level of effort while producing a high volume of information and performing other essential duties.
Excellent verbal and written communication skills. Proven proficiency using legal terminology and experience working in various practice area.
The ability to quickly learn and integrate new technical skills and knowledge; seeks out avenues to enhance technical skills.
Ability and willingness to cross train across different legal departments within the firm.
Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently.
Ability to effectively gather and summarize information to complete tasks.
