Mercury Executive Assistant role supporting three senior leaders in Product and Development at Mercury. Responsible for managing complex calendars, prioritizing executive time, and using AI tools to streamline administrative tasks.
Responsibilities
Manage complex calendars and scheduling for three senior leaders across multiple teams and time zones.
Help executives prioritize their time based on business goals, team needs and changing priorities.
Anticipate day-to-day needs and ensure leaders are prepared for meetings, decisions and key company moments.
Support leadership meetings, quarterly and annual planning cycles, business reviews and other operating rhythms.
Coordinate agendas, pre-reads, meeting materials, action items and follow-up.
Plan team onsites and offsites.
Serve as a connector across Product, Engineering, Design and other cross-functional partners.
Use AI and automation to streamline scheduling, meeting preparation, documentation, travel planning and other repeatable work.
Document and share effective workflows, automations and best practices with the broader EA team.
Apply sound judgment when using AI, particularly when working with confidential or sensitive information.
Partner with the EA team to provide reliable coverage and continuity during absences and leave.
What You’ll Bring
Qualification
Strong calendar managementClearStrong judgment regarding privacyAn interest in learning how ProductStrong attention to detail
Required
Experience supporting multiple VP- or C-suite-level executives, ideally within a high-growth technology company
Strong calendar management, prioritization and organizational skills
Excellent judgment and the ability to make thoughtful decisions with limited direction
A proactive approach and the ability to anticipate needs before they become urgent
Clear, professional communication and confidence working with senior leaders
The ability to manage competing priorities in a fast-moving and sometimes ambiguous environment
Hands-on experience using AI tools to improve productivity, organization and decision support
Curiosity about emerging technology and a willingness to test and refine new ways of working
Strong judgment regarding privacy, accuracy and the appropriate use of AI-generated work
An interest in learning how Product, Engineering and Design teams operate
Strong attention to detail, empathy and a sense of humor
