Job Responsibilities:

Administrative support for the assigned executives includes scheduling meetings, teleconferences, domestic and foreign travel, processing expense reports, organizing and planning company events.

Prepare corporate briefing materials and presentations for use in both internal and external meetings including with the Board, investors and other strategics.

Act as liaison for the executives while maintaining strict confidentiality with both external contacts and internal relationships with the executive team, management, and employees. You will be the eyes and ears of the executives. • Partner with the executives to priorities tasks and proactively support the company’s objectives and goals. Take initiative and maintain open communication.

Triage incoming calls and email. You will prioritize response needs and draft correspondence.

Anticipate the needs of the executive team members.

Suggest and implement tools for company communication and collaboration to improve overall business processes.

Support the daily operations and administration of the assigned office by managing mail and packages, supply management, front desk oversight, facility & vendor management (maintenance, vendor relations, etc.)

Excellent communicator and strategic thinker.

Proven problem solver who can work independently under little supervision.

5+ years partnering with C-Level Executives.

Thrive in the fast-paced start-up environment while maintaining composer in stressful situations.

Executive Assistant (Onsite)

Responsibilities

Company

Heartflow

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