Trm Labs Senior Recruiting Coordinator at TRM Labs managing complex interview scheduling and supporting Talent Operations. Leads coordination team and manages AI agents to improve recruiting processes.
Responsibilities
We are building a safer world. That promise shows up in how we work every day.
TRM moves FAST. We are a high-velocity, high-ownership team that expects clarity, follow-through, and impact. People who thrive here are energized by hard problems, experimentation, and continuous feedback. If something takes months elsewhere, it will ship here in days.
Our work sits at the intersection of AI, national security, and fighting crime. The problems are complex, the stakes are real, and the environment evolves quickly. The pace and intensity of the work reflect the importance of the mission. As a result, the way we operate requires a high level of ownership, adaptability, collaboration, and creative problem-solving.
At TRM, you should expect:
Priorities and targets to change quickly
Operating with a high degree of ambiguity
A high level of personal ownership and accountability
Close collaboration across teams and functions
Frequent, high-touch communication
Creative problem-solving and out-of-the-box thinking
A pace that rewards urgency, adaptability, and outcomes
This environment is energizing for people who enjoy building, solving hard problems, and making progress in situations that are not always fully defined. It also requires thriving in ambiguity, adjusting course as new information emerges, and maintaining focus and positivity in a fast-moving and intense environment.
Qualification
Advanced Ashby expertise is requiredExperience mentoring coordinatorsClearApplied AI fluencyOur talent team is fully remoteDriven by a dedication to our craftTeam Operating Rhythms
Required
4+ years of recruiting coordination experience, with demonstrated success managing complex, high-volume scheduling in a fast-moving environment.
Advanced Ashby expertise is required, including interview plans, interviewer pools, scheduling links, calendar integrations, and independent troubleshooting.
Experience supporting Talent Operations or coordination operations, including ATS data quality, workflow maintenance, and process documentation.
Strong command of Ashby reporting and coordination metrics, with a track record of translating data into better scheduling outcomes.
Experience mentoring coordinators, leading training, and helping teammates use Ashby confidently and effectively.
Clear, proactive communication and the ability to build trusted partnerships with candidates, interviewers, recruiters, and Talent Operations.
Sound judgment and a strong sense of urgency: you investigate problems, recommend solutions, and follow through without repeated direction.
Applied AI fluency, including writing instructions, evaluating outputs, and identifying when human judgment is needed. Experience managing AI agents is a strong plus.
Our talent team is fully remote, embracing async communication and collaboration through Slack channels, thorough documentation, and proactive updates to keep work moving forward smoothly across time zones.
We hold weekly RC team syncs to review priorities and solve coordination challenges. Coordinators also participate in hiring syncs for the roles they support, staying close to candidate progress, hiring decisions, and upcoming needs.
Driven by a dedication to our craft, we continuously refine our best practices and data quality to deliver an exceptional experience for both internal stakeholders and candidates, supported by precise, reliable reporting.
