Responsibilities

Purified tap water, food and beverage production, and massive data centers all depend on industrial software, and Inductive Automation builds it. In Columbia, you’re the person who makes our new office work. You open the office, greet whoever walks in, and keep the building running until it’s time to lock up.
This role is part of our national expansion into our brand-new Columbia, Maryland office. You’ll work with our Operations team, coordinate with HR and IT colleagues at our headquarters in Folsom, California, and host the customers, vendors, and trainees who visit for on-site meetings and training classes. This is a full-time position in our Maryland office, with required onsite work Monday-Friday from 6am-3pm with occasional early, late, or weekend hours for events, training sessions, and facility emergencies.
You’ll like this job if...
You notice the small things before anyone else does, like a conference room that isn’t ready or a catering order that hasn’t shown up. You stay calm when the badge system goes down or multiple customers call in at the same time, and you’re warm and professional with everyone who walks in.
Open and close the office. Run the daily opening routine, keep the office running through the day, and handle end-of-day close-out and lock-up.
Run the front desk. Answer and route calls, greet customers, vendors, and trainees, and sort and distribute mail and packages.
Maintain the office. Keep the office clean and organized, restock the cafe each morning and afternoon, prepare conference rooms for meetings and interviews, and provide first-line troubleshooting for printers and conference room technology.
Coordinate training, onboarding, and events. Set up desks for new hires with IT and HR. For training sessions, coordinate room setup, trainee check-in, and catering. Plan anniversaries, celebrations, and team meals.
Serve as building contact. Work with building management and service contractors, manage keycards, and support office safety and emergency preparedness.
Support site compliance. Assist our Compliance team with maintaining site records for our ISO certifications (9001, 14001, and 27001), serve as the site contact for internal and surveillance audits, and track corrective actions to closure.
Manage supplies, budgets, and travel. Maintain office supplies and snack inventory, assemble customer swag bags, file office invoices, assist with administrative expenses and budgets as needed, and arrange travel for leadership and staff.
Share company updates. Distribute office-wide updates and policy reminders, using content approved by HR or leadership.

Office Operations Assistant II at Inductive Automation Llc · LumiJobs

Office Operations Assistant II

Responsibilities

Qualification

Required

Preferred

Benefits

Company

Inductive Automation Llc

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