Chief of Staff

San Franciscofull timeOn Site

Apply on Employer Site

senior

$150k–$200k

H1B: no

Preference Model The Chief of Staff at Preference Model will own internal operations including finance, vendor management, events, and office management to enable founders to focus on customers and strategy. This role supports HR and recruiting while managing compliance, automations, and special projects.

Responsibilities

We are hiring a Chief of Staff to own how Preference Model runs internally, so the founders spend their time on customers, fundraising, and strategy. You will own finance operations, vendors, events, the office, and team knowledge, and you will support HR and Recruiting.
Vendor Management:
Own vendor management end to end.
Build one list showing owner, cost, and renewal date, and renegotiate or consolidate where we are overpaying
Build Automations:
Put every recurring bill on autopay, and run a monthly expense review that costs founders under 30 minutes, with anomalies flagged before anyone has to ask
Finance & Compliance:
Own tax filings and accountant requests end to end with our external accountants, so deadlines never turn into a fire
Own SoC 2 compliance and other compliance/security related
Onboarding & People:
Partner with HR Consultant and Founding Recruiter to rebuild onboarding so a new hire has accounts, equipment, and context inside their first week, and consolidate Notion into one current source of truth they can search
Grow into the hiring loop. Within 6 months, take candidate intro chats when needed and run culture interviews

Qualification

You notice details others missYou make the people around you fasterExperience planning conferencesExperience in a candidate-facing role

Required

You are comfortable on the finance side of operations.
You notice details others miss, catch the double charge, the auto-renewal nobody noticed, and the seat count nobody updated, and then you build the checklist so it cannot happen twice.
You make the people around you faster. You take on unglamorous work without being asked, you defuse tension rather than escalating it, and new hires learn how we work by watching you
You over-communicate by default and keep it short. Frequent updates and nobody has to chase you for status
You represent the culture of the company.
You prioritize ruthlessly and adapt fast.

Preferred

Familiarity with the modern operations stack (spend tools like Brex or Ramp, an HRIS like Rippling or Gusto, Notion, or close equivalents).
Experience planning conferences, offsites, or field events against a real budget
Experience in a candidate-facing role, even informally
Experience as the first operations hire at a fast-growing startup