Administrative Assistant IV

Remote USfull timeRemote

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mid

$115k–$165k

H1B: no

Affirm Administrative Assistant IV at Affirm supports three Vice Presidents on Engineering Teams with calendar management, travel planning, and meeting coordination. The role involves managing executive schedules, event coordination, and applying AI tools to improve productivity.

Responsibilities

Support two Senior Executives with their respective administrative needs
Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
Managing executive schedules to ensure sufficient time for task completion
Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
Event coordination, including team operations for team building events and working onsite/offsite meetings
Build a strong working partnership with the Administrative Assistant supporting the Consumer Engineer Sr. Executives’ Product counterpart to proactively coordinate executive priorities, cross-functional meetings, strategic initiatives, and organizational planning.
Partner with the Leadership Support Team to coordinate needs across the wider Affirm team
Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), basic team travel and expense budget reconciliation and ad-hoc special projects
Demonstrates curiosity and a growth mindset toward emerging AI technologies, with a commitment to continuously learning and applying AI tools to improve productivity, streamline administrative processes, and enhance support for executives and teams.
Familiarity working with engineering teams is desirable, but not required
What We Look For

Qualification

Experience at a rapidly growing companyWorking knowledge of Google SuiteStrong work ethic

Required

2-4 years of relevant administrative experience
Ability to work independently as well as across various teams
Experience at a rapidly growing company
Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
Strong work ethic, professionalism, confidentiality, and good judgment
Ability to deal with conflict and give and receive feedback diplomatically
Demonstrates confidence and sound judgment by professionally challenging requests when appropriate