Executive Assistant, P&T

San Francisco, Californiafull timeRemote

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mid

$100k–$150k

H1B: yes

Gofundme Executive Assistant, P&T at GoFundMe provides high-level administrative support to multiple Product and Technology executives. The role manages complex calendars, communications, meetings, and operational support across cross-functional teams.

Responsibilities

The ideal candidate is an exceptional organizer and communicator who exercises sound judgment, anticipates needs, and brings structure to ambiguity. You are comfortable balancing shifting priorities, handling confidential information, and collaborating with stakeholders at every level of an organization.
This is a hybrid position based in the San Francisco Bay Area, with an expectation of working from our San Francisco office three days per week.
Executive support and calendar management
Provide high-level administrative and operational support to the multiple VPs, enabling them to focus on strategic priorities, organizational leadership, and stakeholder engagement.
Own complex, frequently changing calendars across multiple time zones, balancing business priorities, executive preferences, and competing demands.
Schedule and coordinate leadership meetings, team meetings, cross-functional reviews, external partner engagements, interviews, and recurring operating rhythms.
Actively manage calendar conflicts, protect focus time, and ensure executives are prepared for upcoming meetings and commitments.
Anticipate executive needs and proactively address scheduling, logistical, and operational issues before they become obstacles.
Meetings, communications, and follow-through
Coordinate leadership meetings from preparation through follow-up, including agendas, briefing materials, presentation support, meeting notes, decisions, and action items.
Prepare briefing packets and ensure leaders have the context and materials needed for internal and external engagements.
Draft, edit, and format clear, professional internal communications, memos, announcements, presentations, and detailed meeting recaps.

Qualification

Experience supporting ProductExperience planning executive offsitesWhy you’ll love it hereMake an ImpactInnovative EnvironmentCollaborative Team

Preferred

Experience supporting Product, Engineering, Data, or Technology executives at a software company.
Experience coordinating international travel and working with globally distributed teams.
Experience planning executive offsites, leadership meetings, and large-scale team events in a hybrid environment.
Familiarity with Airbase or comparable expense-management and procurement platforms.
Why you’ll love it here
Make an Impact: Be part of a mission-driven organization making a positive difference in millions of lives every year.
Innovative Environment: Work with a diverse, passionate, and talented team in a fast-paced, forward-thinking atmosphere.
Collaborative Team: Join a fun and collaborative team that works hard and celebrates success together.