Equity Administration Assistant Manager

New Yorkfull timeOn Site

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mid

$131k–$154k

H1B: yes

Datadog The Equity Administration Assistant Manager at Datadog manages complex equity administration workstreams and supports equity transactions globally. This role involves preparing and reviewing equity transactions and collaborating with multiple internal teams.

Responsibilities

Assist with the accuracy and timeliness of processing in E*TRADE Equity Edge Online across RSU releases, ESPP purchases, FCPE activity, option exercises, dispositions, and cancellations
Oversee completion of high-risk and more complex assigned equity administration areas
Serve as a preparer on equity transactions and assist in the review of new equity grants, ensuring to follow proper approvals and controls that are in place
Oversee process narratives, procedures, and flow charts, and aid in maintaining the calendars and checklists that keep each equity cycle predictable and audit-ready
Assist in driving team initiatives and projects such as system implementations and process changes, focusing on opportunities to leverage automation tools and AI-assisted solutions.
Review key financial results and related metrics to be communicated to the finance management team and other stakeholders
Coordinate with all departments in the process, including People Operations, Legal, Payroll, Tax, and Accounting
Assist with global equity reporting and compliance with international tax and regulatory requirements, including country-specific sub-plans and trustee arrangements
Partner with Payroll and Tax to deliver accurate equity income and withholding data in every country where we grant, resolving exceptions and mobile employee allocations ahead of payroll cutoffs
Support our control environment in compliance with SOX, including control evidence and responses to internal and external audit requests
Support Section 16 officer and director transactions, including Rule 10b5-1 trading plan administration and pre-clearance coordination
Interact with various B2B relationships including our stock plan provider, transfer agent, trustees, and local advisors

Qualification

Bachelor's degree requiredDemonstrated ability to own a complexAdvanced Microsoft Excel skillsExperience with Workday

Required

5+ years of equity or stock plan administration experience, including time at a U.S. public company; experience supporting a global employee population is strongly preferred
Bachelor's degree required, ideally in Accounting, Finance, Economics, or a related field
CEP (Certified Equity Professional) designation preferred, or in progress
Deep hands-on experience with a stock plan administration platform; E*TRADE Equity Edge Online strongly preferred
Solid command of equity mechanics and the compliance framework around them, including U.S. and international tax withholding and reporting, ASC 718 concepts, Section 16 and Rule 10b5-1, and SOX controls
Coachable and willing to learn new concepts in order to keep the team steady and productive through changes in process or direction
Works on issues of diverse scope where analysis requires evaluation of a variety of factors, including an understanding of current business trends, and acts as an advisor to team members to meet schedules and resolve technical problems
Demonstrated ability to own a complex, deadline-driven process independently and to escalate the right issues at the right time
Advanced Microsoft Excel skills; experience automating recurring work (for example, with Google Apps Script, Python, Power Automate, or SQL) is a strong plus
Strong written and verbal communication skills, with the ability to translate technical equity and tax concepts into plain language for employees and executives alike
Discretion and integrity in handling highly confidential compensation and personal data
Experience with Workday, NetSuite, Workiva, FloQast, Tableau and AI tools is a plus