Payroll Manager - United States

US RemotecontractRemote

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mid

$90k–$110k

H1B: no

Finni Health The Payroll Manager owns end-to-end payroll operations for 1,000+ W-2 employees across multiple states, ensuring accuracy and compliance. The role includes managing payroll tax accounts, reconciliations, audits, and building scalable payroll processes.

Responsibilities

Payroll is one of the most important promises we make. Every pay cycle, more than 1,000 W-2 employees across multiple states - plus the practice owners we serve - count on being paid accurately and on time. As our Payroll Manager, you will own that promise end to end.
Candidates may live in the United States or Canada, but substantial hands-on U.S. multi-state payroll experience is required.
Payroll Operations & Compliance
Own scheduled and off-cycle payroll runs in Rippling for 1,000+ W-2 employees across multiple states - validating timekeeping, compensation changes, garnishments, deductions, and final pay each cycle
Perform pre- and post-payroll reviews, variance analysis, and funding validation; reconcile payroll to bank, tax, benefits, retirement-plan, and general-ledger records
Administer approved payments to practice owners and other nonemployees, supporting year-end information reporting (Forms 1099)
Manage our federal, state, and local payroll-tax accounts - registrations, closures, SUI rates, filing frequencies, and authorizations - as we enter new states
Oversee filings and payments completed by Rippling, and drive tax notices, amendments, penalties, and credits to documented closure
Lead quarter-end and year-end activities (Forms 941 and 940, W-2/W-3, applicable Forms 1099), and serve as the primary escalation point for employee and practice-owner payroll questions
Reconciliations & Audits
Lead recurring insurance reconciliations, matching carrier invoices against enrollments, employee deductions, and employer contributions so we are charged exactly what we owe
Own 401(k) reconciliations - deductions, contributions, loan repayments, recordkeeper funding - and support annual testing, Form 5500 preparation, and the independent plan audit

Qualification

Relentless about accuracyYou close loopsYou operate without a playbookHealthcareExperience building knowledge basesBuild a modern

Required

Relentless about accuracy. You reconcile, you double-check, and you find the error before anyone else does.
You'd rather build the system than run the errand. Handed a manual process, your instinct is to document it, then automate it.
You close loops. An open agency notice bothers you until it's resolved. You chase things down rather than logging them and moving on.
You operate without a playbook. We're growing fast and entering new states. You're comfortable being the person who figures it out - and then writes it down so the next person doesn't have to.

Preferred

Direct Rippling administration or implementation experience
Healthcare, ABA, multi-clinic, multi-entity, or large hourly-workforce experience
Experience with practice-owner or other nonemployee payment programs at scale
Certified Payroll Professional (CPP) designation
Experience building knowledge bases, workflow automation, or AI-enabled tools in a payroll or finance context
Own and shape a mission-critical function end to end at a high-growth company backed by General Catalyst and approaching profitability
Build a modern, AI-first payroll operation - the processes you design will define how we scale
Work with meaningful autonomy and direct exposure to company leadership