Sr. Accounting Specialist

San Carlos, Californiafull timeOn Site

Apply on Employer Site

Sr. Accounting Specialist at Cowboyspace · LumiJobs

senior

$83k–$91k

H1B: no

Cowboyspace Senior Accounts Payable Specialist responsible for managing high-volume accounts payable operations and ensuring accurate, timely processing of vendor invoices. Collaborates with purchasing, receiving, and business partners to resolve invoice discrepancies and establish scalable financial systems.

Responsibilities

We are looking for a Senior Accounts Payable Specialist to help build and scale the financial operations that support our engineering and supply chain teams. You are responsible for managing high-volume accounts payable operations, ensuring accurate and timely processing of vendor invoices while maintaining strong internal controls and compliance with company policies. This role works closely with purchasing, receiving, and business partners to resolve invoice discrepancies and help establish scalable systems as we rapidly grow.
Process a high volume of vendor invoices accurately and efficiently.
Perform two-way and three-way matching of invoices, purchase orders (POs), and receiving documents.
Review invoices for proper coding, approvals, and supporting documentation.
Investigate and resolve invoice discrepancies, pricing variances, quantity differences, and unmatched transactions.
Coordinate with vendors and internal departments to resolve payment and PO-related issues.
Monitor AP aging and ensure timely payment of invoices in accordance with payment terms.
Process employee expense reimbursements and corporate credit card transactions, as applicable.
Maintain vendor master records and ensure accurate vendor information.
Prepare and process weekly payment runs, including ACH, wire transfers, and check payments.
Support month-end and year-end closing activities by reconciling AP balances and accruals.
Assist with 1099 reporting, sales tax and property tax filing and year-end vendor tax compliance.

Qualification

Bachelor's degree in AccountingAdvanced Microsoft Excel skillsExperience in manufacturingKnowledge of inventory costing

Required

Bachelor's degree in Accounting, Finance, or a related field.
5+ years of accounting experience in a high-volume environment with significant exposure to accounts payable.
Experience using Ramp for Accounts Payable, invoice processing, expense management, corporate card administration, and vendor payments
Experience working with purchase orders (POs), procure-to-pay (P2P) workflows, and three-way matching.
Experience processing hundreds of invoices per month while maintaining a high level of accuracy.
Experience with inventory accounting and high-volume purchasing environments.
Advanced Microsoft Excel skills, including PivotTables, Vlookup/Xlookup, and data analysis
Experience with ERP systems such as Quickbooks online, NetSuite, Oracle, SAP, or similar.
Exceptional attention to detail and ability to meet deadlines in a fast paced environment.
Excellent communication skills with the ability to partner cross-functionally.

Preferred

Experience in manufacturing, aerospace, hardware, or other inventory-intensive industries.
Experience supporting engineering or production organizations.
Knowledge of inventory costing, manufacturing operations, and inventory controls.
Experience with ERP implementations or finance systems optimization.
Familiarity with SOX controls and audit support.
Experience building scalable AP processes in a high-growth startup environment.