Axios Associate, Axios Live supports event execution and logistics for Axios’ expanding events business. This role manages event materials, guest lists, communications, and coordinates cross-functional partners.
Responsibilities
Assist in the planning and execution of live, virtual, and hybrid events—including setup, breakdown, and onsite guest check-in support.
Prepare and maintain detailed event documentation such as seating charts, packing lists, and event deliverables.
Support the team in real-time problem-solving and coordination during live events.
Help manage RSVPs, guest confirmations, and check-in tools.
Partner with editorial and marketing teams to ensure strategic guest outreach and an excellent pre and post-event audience experience.
Help coordinate deliverables across internal and external stakeholders, such as vendors, designers, and content teams
Manage multiple competing priorities, providing timely updates and flagging any risks to deadlines or details.
Track administrative follow-ups such as invoicing, shipping logistics, and deliverable collection.
Book photographers, travel, and accommodations; submit invoices and process expense reports.
Maintain updated records of contracts, agreements, and documentation for vendors
Organize and ship event materials (signage, swag, collateral) as needed.
Develop and maintain registration pages, ensuring details and accuracy at all times.
Qualification
Proficiency with Google Workspace (Docs401(k) with employer matchDental and vision coveragePrimary caregiver 12-week paid leaveGenerous vacation policyOne mental health day per quarter
Required
Familiarity with event marketing platforms (i.e. Splash and Sailthru)
Experience with Adobe Suite products is a plus
Proficiency with Google Workspace (Docs, Sheets, Slides) and event tools such as Splash, Cvent, or Airtable is a plus.
Comfortable working both independently and collaboratively across teams.
Willingness to travel and work non-standard hours for event support, including early mornings or evenings when required.
401(k) with employer match
Robust PPO and High Deductible health insurance options on the Blue Cross Blue Shield network
Employer Health Savings Account (HSA) contribution for the high deductible health plan option
