Executive Assistant

Los Angeles, CAfull timeOn Site

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mid

$100k–$140k

H1B: no

Generalmatter Executive Assistant providing strategic administrative support to leadership, managing complex schedules, travel arrangements, and communications. The role requires strong organizational and interpersonal skills in a fast-paced environment.

Responsibilities

We are seeking a highly skilled and proactive Executive Assistant to provide strategic administrative support to members of our leadership team. This role requires exceptional organizational abilities, strong interpersonal skills, and the ability to manage complex schedules and priorities in a fast-paced, environment. The ideal candidate will serve as a trusted partner to senior leadership, managing high-volume calendars, coordinating sophisticated travel arrangements, and ensuring seamless communication across internal and external stakeholders.
Calendar and Schedule Management
Partner with executives to manage complex, dynamic calendars with numerous external engagements including client meetings, industry events, and partner interactions.
Proactively anticipate scheduling conflicts, prioritize competing demands, and ensure optimal time allocation aligned with strategic priorities.
Exercise sound judgment in determining which meetings require executive attention and which can be delegated or declined.
Travel Coordination
Arrange comprehensive travel logistics including flights, accommodations, ground transportation, and detailed itineraries. Manage travel disruptions with agility and develop contingency plans as needed.
Anticipate needs across time zones and ensure executives have all necessary materials, briefing documents, and meeting preparations in advance.
Stakeholder and External Relations Management
Demonstrate polished, professional written and verbal communication that reflects the executive's leadership and the organization's standards in all external interactions.
Handle sensitive communications with discretion and professionalism.
Cultivate and maintain positive relationships that reflect well on the executives and the organization.

Qualification

Ability to work independentlyAdditional RequirementsEqual Opportunity Employer

Required

2-5 years of experience supporting executive leadership, preferably in a fast-paced environment
Proven ability to manage complex calendars with high volumes of external engagements
Exceptional organizational skills with keen attention to detail and ability to manage multiple priorities simultaneously
Outstanding interpersonal and communication skills with the ability to interact confidently with all levels of leadership, clients, and external partners
Strong business acumen and sound judgment in handling confidential information and sensitive situations
Proficiency in calendar management tools, travel booking systems, and Microsoft Office Suite
Ability to work independently, anticipate needs, and take initiative with minimal direction and sound judgement
Flexibility to work outside standard business hours when needed to support executive schedules
Additional Requirements
Ability to work primarily onsite with occasional business related travel.
Ability to work extended hours and weekends as necessary.
Equal Opportunity Employer