Air Executive Assistant to the Chief Product and Technology Officer (CPTO) managing evolving priorities, schedules, and daily operations. Responsible for coordinating complex travel, managing communications, and supporting leadership events.
Responsibilities
We are seeking an experienced Executive Assistant to support our Chief Product and Technology Officer (CPTO), serving as a critical partner in enabling leadership effectiveness at a rapidly growing, mission-driven company. This role is ideal for someone who thrives in a high-growth environment, anticipates needs before they arise, and can seamlessly manage constant re-prioritization.
In order to do this job well, you must be a trusted partner with a relentless intolerance of mediocrity. You manage complexity to maximize availability and the high-touch engagement model of Air executives. You are exceptionally organized, proactive, discreet, and able to manage competing priorities with sound judgment and urgency. You are also scrappy and resourceful, comfortable rolling up your sleeves to solve problems (Swiss Army Knife mentality). You thrive behind the scenes, take ownership without waiting for direction, and understand that no detail is too small when it comes to enabling exceptional execution and advancing a critical mission.
This role is a full-time position located in San Francisco, CA.
This role may require up to 10% travel.
Scope of Responsibilities
Own end-to-end executive support for the Chief Product and Technology Officer (CPTO), expertly managing evolving priorities, schedules, and daily operations across time zones, optimizing time and commitments while anticipating needs, resolving conflicts, and independently solving logistical challenges
Build strong relationships with internal and external stakeholders, serving as a trusted point of contact on behalf of the CPTO and ensuring timely, thoughtful follow-through.
Manage incoming and outgoing communications, track follow-ups, action items, and commitments to ensure seamless execution across the Product and Engineering teams across multiple time zones
Prepare and distribute meeting agendas, pre-reads, and post-meeting follow-ups to drive clarity and accountability
Coordinate complex travel arrangements, including flights, ground transportation, accommodations, and detailed itineraries; proactively adjust as plans change
Maintain accurate expense reporting
Support planning and execution of leadership offsites, strategy sessions, and company events as needed
Qualification
Bachelor’s DegreeExperience with AI tools (eExceptional attention to detail
Required
U.S. Citizenship is required
Bachelor’s Degree
5+ years of experience as an Executive Assistant supporting C-suite or senior executives, ideally with additional office management or workplace operations experience in a high-growth technology or startup environment.
Experience working in ambiguous and fast-paced environments
Experience with AI tools (e.g. Google Gemini, Claude) and embedding them to operational and organizational work
Capable of producing high-quality content on short deadlines
Ability to manage multiple streams of work and plan, organize, and prioritize appropriately
Fast learner and able to work independently with minimal supervision
Exceptional attention to detail; ability to consistently produce timely and error-free work
Excellent written and verbal communication skills
Superb judgment and proven ability to handle confidential information
Highly proactive and resourceful self-starter with a demonstrated ability to anticipate needs, solve problems independently, and operate effectively with minimal supervision.
