Baseten Executive Assistant to the Head of Marketing at Baseten managing complex calendar and operational rhythms. Own day-to-day marketing leadership coordination including meetings, communications, travel, and event planning.
Responsibilities
We're looking for an experienced Executive Assistant to support our Head of Marketing. This is a highly operational role that goes well beyond calendar management. You'll own the day-to-day operating rhythm of the Marketing organization, ensuring the leader is prepared, priorities stay coordinated, and critical meetings, communications, and follow-ups happen seamlessly.
You'll partner closely with senior marketing leadership and serve as a trusted point of coordination for employees, customers, agencies/vendors, candidates, and external partners. Success in this role comes from exceptional organization, judgment, attention to detail, and the ability to keep many moving pieces aligned in a fast-growing environment.
Own complex calendar management for the Head of Marketing, balancing shifting priorities while ensuring time is allocated intentionally
Ensure the leader is prepared for every day and every meeting by proactively managing agendas, materials, context, logistics, and follow-ups so time is used effectively and decisions move forward
Support forward-looking calendar planning, coordinating recurring operating cadences including marketing reviews, leadership meetings, campaign planning sessions, Marketing All Hands, and other cross-functional forums
Partner with agencies, vendors, and external partners to coordinate executive meetings, events, and other engagements
Support executive inbox management, helping prioritize communications, triage requests, and ensure timely follow-up
Coordinate domestic and international travel, including last-minute changes, ensuring seamless logistics
Support planning of team offsites, celebrations, and milestone recognition events, coordinating logistics end-to-end from venue, budget, and vendor coordination
Continuously improve how the Marketing leadership team operates by identifying opportunities to make processes more efficient, scalable, and reliable
Qualification
Experience managing complex calendarsExperience supporting team offsitesComfortable working with senior leadersProactive
Required
3-5+ years of experience supporting senior leaders (CMO, VP Marketing, Head of Marketing, or similar) in a high-growth technology company, venture capital or private equity firm, or professional services environment
You understand how marketing organizations operate and have experience supporting marketing operating rhythms, campaign cycles, and fast-moving go-to-market teams
Exceptional organizational skills with the ability to manage multiple competing priorities without dropping details
Outstanding written and verbal communication skills, with strong judgment about when and how to communicate on behalf of executives
Demonstrated ability to coordinate complex cross-functional initiatives involving many stakeholders
Experience managing complex calendars, domestic and international travel, executive communications, and recurring operating cadences
Experience supporting team offsites, celebrations, and milestone events with strong attention to detail
Comfortable working with senior leaders, customers, agencies, candidates, and external partners with professionalism and executive presence
Proactive, resourceful, and highly autonomous. You anticipate needs before they become problems.
High attention to detail and a strong sense of ownership. You take pride in creating structure, improving processes, and ensuring nothing falls through the cracks.
Thrives in a high-growth environment where priorities change quickly and adaptability is essential.
