Responsibilities

Observable Space is hiring an Operations Associate to join our growing Business Operations function and bring structure, ownership and follow through to critical business processes across the company. You’ll start by building structure around contract administration and expand into operational tracking, documentation, vendor coordination, and broader business operations responsibilities as the company grows.
A major initial focus will be contract administration. Without an internal legal or contracts function, agreements ranging from customer contracts and vendor agreements to NDAs require disciplined coordination — preparing and routing documents for review and signature, tracking status and key dates, maintaining accurate records, and knowing when something needs to be escalated. You’ll own the administrative process from draft through execution, ensuring agreements move efficiently and accurately at every stage.
Contract Administration
Own the end-to-end coordination of agreements from initial receipt through execution, including routing for review and signature, tracking status, and following up with internal and external parties
Prepare, convert, and format contracts and other business documents to facilitate review and execution
Maintain a central contract tracker, including agreements under review or awaiting signature, executed agreements, key dates, renewal terms, and other relevant information
Review agreements against established templates and processes, flagging deviations or non-standard terms for the appropriate business owner or outside counsel to assess
Maintain an organized repository of executed agreements and supporting documentation
Help establish and improve contract administration processes, templates, and approval workflows as the company grows
Process & Documentation Support
Maintain key operational trackers and documentation so leadership has an accurate, current view of priorities and outstanding actions
Support documentation organization and process improvement across company systems

Operations Coordinator at Observable Space · LumiJobs

Operations Coordinator

Responsibilities

Qualification

Required

Benefits

Company

Observable Space

More roles at Observable Space