Office Manager

Idaho Fallsfull timeRemote

mid

$58k–$83k

H1B: no

Oklo Office Manager at Oklo manages the Idaho Falls workplace operations, ensuring the office and facility remain organized, functional, secure, and welcoming. Responsibilities include coordinating workplace services, vendors, supplies, site access, employee onboarding, visitor logistics, and day-to-day facility needs.

Responsibilities

Welcome visitors and coordinate site access in accordance with Oklo’s security requirements
Manage incoming and outgoing mail, shipping, office communications, and shared workplace information
Serve as the primary point of contact for day-to-day office and facility needs
Coordinate the workplace portions of employee onboarding and offboarding, including workspaces, equipment, badges, and office orientation
Coordinate onsite logistics for meetings, employee events, workplace activities, and site tours
Oversee the functionality, organization, and upkeep of office and common areas
Coordinate with landlords, cleaners, maintenance providers, and other vendors, including obtaining quotes, processing invoices, and monitoring service
Coordinate preventive and corrective maintenance for HVAC, electrical, plumbing, janitorial, furniture, equipment, access-control systems, and other general building services
Obtain quotes, confirm scopes of work, facility required approvals, schedule site access, and track maintenance, inspections, repairs, and facility-related requests through completion
Perform routine onsite tasks, including equipment inspections, basic furniture moves, approved cable connections, and authorized device restarts
Coordinate larger office improvements, equipment installations, cabling work, and other facility projects while minimizing disruption to employees
Serve as the onsite coordination point for facility-related activities

Qualification

High school diploma or equivalent3+ years of relevant office managementExperience coordinating vendorsProficiency with Microsoft OfficeExperience supporting engineeringAbility to lift or move 25lbsHighly organized and dependableProactive and resourceful

Required

High school diploma or equivalent; associate’s or bachelor’s degree preferred.
3+ years of relevant office management, facilities coordination, or workplace operations experience.
Experience coordinating vendors, maintenance, purchasing, and workplace logistics.
Experience tracking cross-functional requests, projects, or work activities through completion.
Proficiency with Microsoft Office, Google Workspace, Slack and the ability to learn new systems.
Strong written and verbal communication skills.
Ability to work onsite at the Idaho Falls location.
Experience supporting engineering, research, laboratory, manufacturing, or other technical teams is preferred.
Ability to lift or move 25lbs
We are looking for an Office Manager who is:
Highly organized and dependable: Manages multiple priorities and follows tasks through to completion.
Proactive and resourceful: Anticipates needs, identifies problems early, and develops practical solutions.

Benefits

Medical
Vision
401(k)
Equity/RSU
Wellness
Flexible Work

Company

Oklo

View company page

Source: greenhouse

Active within the past hour

Remote-friendly

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