Mach9 Office Manager at Mach9 responsible for complete ownership of physical office and workplace operations. Ensures smooth, professional, and efficient daily office functioning for a growing startup.
Responsibilities
Own day-to-day operation of the Mach9 office ensuring cleanliness, organization, security, and functionality
Greet guests, customers, candidates, investors, and vendors and manage onsite candidate interview experience
Manage snacks, beverages, team lunches, kitchen supplies, office supplies, furniture, desks, monitors, and other workplace needs
Own relationships with office vendors, service providers, landlord, and property management
Manage conference rooms, scheduling systems, workplace technology, office access, and related tools
Manage outsourced IT provider and physical inventory of company laptops and equipment
Support company meetings, team events, celebrations, visitors, and onsite activities
Lead future office moves including broker and landlord coordination, layouts, furniture, vendors, and move execution
Handle unexpected issues and take responsibility for solving them
Qualification
You are organizedYou should haveA high level of personal accountabilityThe ability to manage many small
Required
You are organized, resourceful, highly dependable, and comfortable owning a broad range of responsibilities. You notice when something is wrong before someone has to point it out, and when you see a problem, you fix it.
You should have:
2+ years of experience owning and managing the physical office of a high-growth startup or similarly fast-paced company, with primary responsibility for the office rather than operating as part of a larger facilities team.
Strong organizational skills and exceptional attention to detail.
A high level of personal accountability. You follow through and close the loop.
The ability to manage many small, unrelated priorities simultaneously without losing track of details.
Strong judgment and the ability to determine what needs immediate attention and what can wait.
Comfort managing basic workplace technology, IT vendors, computers, conference rooms, and office systems.
Experience purchasing and managing office furniture, equipment, and supplies.
Strong interpersonal skills and the ability to interact professionally with employees, candidates, customers, executives, landlords, and vendors.
A service mindset without needing constant direction or supervision.
Comfort working in a startup environment where responsibilities evolve quickly, and everyone pitches in when needed.
