Scale AI Payroll Analyst at Scale AI managing end-to-end multi-state payroll operations ensuring compliance and accuracy. Acts as subject matter expert for payroll systems and leads process improvements.
Responsibilities
Full-Cycle Payroll Processing: Oversee the accurate and timely processing of multi-state bi-weekly and semi-monthly payrolls for over a thousand exempt and non-exempt employees across most of the USA.
Compliance & Taxation: Ensure strict adherence to federal, state, and local tax laws, as well as FLSA regulations. Monitor regulatory changes and update internal systems accordingly.
Year-End Processing: Manage year-end payroll activities, including W-2 and W-2c generation, fringe benefit reporting, and annual tax reconciliations.
Cross-Functional Collaboration: Partner closely with HR to ensure accurate data flow for onboarding, offboarding, benefits deductions, and compensation changes. Ability to work with Accounting to ensure accurate general ledger mapping, month-end close procedures, and payroll account reconciliations.
System Administration & Optimization: Act as the primary subject matter expert for our payroll system (e.g., Workday, ADP). Identify bottlenecks, recommend process improvements, and lead system upgrades or implementations.
Issue Resolution, Continuous Improvement & Auditing: Conduct regular audits of payroll data to identify and resolve discrepancies. Serve as the ultimate point of continuous improvement with AI and other methodologies to ensure Scale’s payroll processes are best in class.
Ideally you'd have:
5+ years of payroll experience.
Strong organizational skills; the ability to get all priority tasks completed by the end of each day.
Confidentiality and integrity.
Accuracy under pressure and extreme attention to detail.
Experience with ADP WorkforceNow and Workday.
Qualification
5+ years of payroll experienceStrong organizational skillsConfidentiality and integrityBachelor’s degreeAdvanced AI technical skillsExcellent communication skills
Required
5+ years of payroll experience
Strong organizational skills
Confidentiality and integrity
Accuracy under pressure and extreme attention to detail
