Executive Assistant to the CEO at Patreon · LumiJobs
mid
$130k–$175k
H1B: yes
Patreon Executive Assistant to the CEO at Patreon providing high-touch support including calendar management, communications, and travel coordination. Partner closely with Chief of Staff to manage CEO priorities and business rhythms.
Responsibilities
As a member of the Office of the CEO, you will provide support to the CEO & Co-Founder and work closely with the Chief of Staff
Proactively manage complex calendars 3-6 months out, partnering closely with Biz Ops to ensure the CEO's calendar and the exec team's calendars stay aligned; maintain and adjust business rhythms as needed
Proactively communicate calendar updates and priorities to the Rhythm of Business (ROB) stakeholders (Business Operations, Executive Assistants, Communications teammates)
Maintain the CEO's inbox, draft correspondence
Work with the Chief of Staff to procure or create meeting agendas and presentations
Attend meetings, take notes, track action items and deliverables
Coordinate offsites and events for the Executive Team
Celebrate birthdays, anniversaries and new family member arrivals of Executive Team members
Coordinate all of the CEO's business travel and some personal travel, including bookings and logistics
Build and share quarterly/annual travel lookaheads with CEO's family office to support long-range planning
Maintain, organize, and code receipts, expenses, and reimbursements
Work with the Chief of Staff to create project management processes for cross-functional initiatives, building and maintaining systems that scale with the office
Qualification
Extremely organized and detail orientedExercises sound judgmentStrong project management skillsWork autonomouslyThink five steps ahead
Required
3-5 years EA experience supporting C-level executives in startup or high-growth environments
Experience supporting executives in both business and personal capacities, ideally including family office experience or close cross-functional partnership with a personal-side EA
This is a San Francisco based role for a hybrid model company, in office 3 days/week
Extremely organized and detail oriented
Exercises sound judgment, confidentiality and professionalism
Moves quickly without sacrificing efficiency or effectiveness
Prioritizes shifting demands with a high degree of accuracy and consistent follow up
Excellent written and verbal communication skills
Strong project management skills; able to build and run systems and processes independently
