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Executive Administrative Support / Task Management Analyst at act1federal · LumiJobs

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act1federal· Posted Oct 13, 2026

Executive Administrative Support / Task Management Analyst

El Segundo, CAfull timeRemote

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senior

$90k–$100k

H1B: no

act1federal Executive Administrative Support / Task Management Analyst at act1federal providing executive-level administrative and task management support to Space Systems Command senior Government leadership. This includes managing calendars, coordinating meetings, and tracking taskers in secure environments.

Responsibilities

Provide executive administrative support to senior Government leaders, including calendar management, meeting coordination, and executive correspondence.
Manage Task Management Tool (TMT)/ETMS2 actions on authorized NIPRNet and SIPRNet environments, tracking taskers from receipt through completion and providing status updates to leadership.
Coordinate meetings, prepare agendas, consolidate briefing materials, record minutes, and track action items.
Administer Defense Travel System (DTS) activities, including travel authorizations, vouchers, Government Travel Card support, and travel-policy coordination.
Prepare reports, briefings, staffing packages, and official correspondence in accordance with Air Force and Space Systems Command guidance.
Maintain SharePoint, Microsoft Teams, and other approved repositories, ensuring accurate records and document management.
Track personnel actions, performance reports, awards, manpower, training, and organizational staffing activities.
Support records management, office operations, mail distribution, supplies, facility coordination, and executive event planning.
Assist with strategic communications, leadership engagements, and organization-wide initiatives.

Qualification

Experience with DTSExceptional organizationalFamiliarity with personnel programsUS

Required

Bachelor’s degree and a minimum of 10 years of directly related DoD administrative or Advisory & Assistance Services experience; 15 years preferred for SME-level roles.
Demonstrated experience supporting senior Government or military leadership in a high-tempo DoD environment.
Experience with DTS, TMT/ETMS2, Microsoft Teams, SharePoint, and Microsoft Office Suite.
Strong knowledge of DoD administrative procedures, records management, executive correspondence, and travel regulations.
Exceptional organizational, communication, and multitasking skills with the ability to manage competing priorities.
Experience supporting Space Systems Command, U.S. Space Force, or Air Force acquisition organizations strongly preferred.
Familiarity with personnel programs, strategic communications, records management, and classified program support preferred.
Active Top Secret security clearance required.
US. Citizenship required.