Executive Assistant, Founders’ Office

New York Cityfull timeOn Site

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mid

$90k–$100k

H1B: no

Instalily AI Executive Assistant to support InstaLILY’s senior leadership team by managing priorities, calendars, travel, communication, and follow-through. Own details that make executives effective and help leaders focus their time and make informed decisions.

Responsibilities

We are looking for exceptional Executive Assistants to join InstaLILY’s Founders’ Office and support our senior leadership team. We expect to hire one or two people, with executive assignments determined by business needs and individual strengths. You should be comfortable supporting multiple senior leaders.
The best person for this role is extraordinarily organized, but brings much more than organization. You have excellent judgment. You anticipate needs, notice what others miss and communicate clearly with everyone from an internal teammate to a customer executive. You are comfortable making decisions within clear guardrails, know when to escalate and take pride in making the people around you more effective.
Manage complex executive calendars end-to-end, making deliberate tradeoffs so time reflects the company’s highest priorities.
Coordinate domestic and international travel, itineraries, expenses and rapidly changing logistics with exceptional attention to detail.
Ensure executives are prepared for customer, partner and leadership interactions, with the right context, agendas, documents and stakeholders in place.
Track meeting commitments, decisions, owners and deadlines, and ensure important loops close.
Triage incoming requests and communications, draft executive-ready messages and bring the right issues to the right leader at the right time.
Coordinate across Growth, Sales, Finance, People, Engineering and the broader leadership team to resolve conflicts and keep work moving.
Help execute leadership meetings, customer engagements, offsites, events and other high-priority initiatives.
Identify recurring friction and build better systems using modern software, automation and approved AI tools thoughtfully.

Qualification

A proactive approachConciseConsistent reliability and ownershipComposure when plans changeA warm

Required

3–5 years of relevant professional experience, including directly supporting a senior executive, founder, partner or similarly demanding leader. Experience in a startup, high-growth technology company, professional-services firm, investment firm or other demanding environment is strongly preferred.
Excellent judgment and the ability to distinguish between what is noisy and what is truly important.
A proactive approach: you anticipate needs and solve problems without waiting for instructions.
Experience balancing competing priorities across multiple stakeholders, with clear communication about tradeoffs.
Concise, precise and polished written communication that can represent a senior executive.
Consistent reliability and ownership. When you take responsibility for something, people can trust it will happen.
Exceptional discretion when handling sensitive information.
Composure when plans change, priorities collide or the day stops resembling the plan.
A warm, direct communication style and the confidence to say “no,” “not now” or “here is a better option” professionally.
Strong fluency with Google Workspace and modern productivity tools, and an eagerness to use automation and AI responsibly.
Curiosity about the business and a desire to understand why something matters, not just when it needs to happen.
A bachelor’s degree is welcome but not required; demonstrated judgment, execution and relevant experience matter more to us.

Benefits

Dental
Vision
401(k)
PTO
Equity/RSU
Parental Leave
Wellness

Company

Instalily AI

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Source: greenhouse

Active within the past hour

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Executive Assistant, Founders’ Office at Instalily AI · LumiJobs