Executive Administrative Office Manager

New York Officefull time

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On Site

senior

$70k–$110k

H1B: no

Berkshiregroupllc The Executive Administrative Office Manager supports senior executives and their teams to maximize productivity and organization. Responsibilities include managing HR functions, coordinating meetings and events, and leading operational initiatives.

Responsibilities

Support senior management and any visiting senior executives
Assist corporate offices with HR related functions for the platform, including onboarding, benefits, and ancillary functions
Coordinate meetings and client events and assist with occasional engagement
initiatives, internal events and special projects
Lead firm-wide operational initiatives
Ensure timely responses to emails and task completion and ensure floor is fully stocked and maintained
Coordinate with accounting to ensure timely payment of vendor invoices
Schedule and manage vendor visits, address operational issues, and ensure
resolutions are completed
Coordinate with building management regarding any lease/facilities issues as
needed
Anticipate leaders’ needs through adaptability and situational awareness across varying work styles and priorities

Qualification

loansPrepare loan expense reconciliationReal estate finance industry backgroundExceptional emotional intelligenceAgency knowledge in real estate finance

Required

Follow-up on recorded documents and final title policies
Coordinate with warehouse lender to ensure delivery of all required deliverables for
loans
Prepare loan expense reconciliation
Coordinate with Treasury and Accounting to ensure timely payments and wires for loan related expenses
Assist with coordinating loan documents for execution
Prepare initial draft of loan closing statements
Ten plus years successful experience supporting senior executives in an administrative Office management leadership position
Real estate finance industry background, agency knowledge a plus
Demonstrated multi-modal communication style that reaches every stakeholder, specifically excellent verbal, and written communications
Exceptional emotional intelligence, collaboration skills, and the ability to operate effectively in a fast-paced environment
Proven ability to work autonomously while exercising discretion and sound