Gallup Executive Assistant at Gallup supports a senior leader by managing complex calendars and strengthening key relationships. The role involves preparing executives with research and coordinating logistics to ensure smooth operations.
Responsibilities
Own the executive calendar: Align time with client, prospect and business priorities across competing demands, multiple time zones and shifting circumstances
Strengthen key relationships: Deliver a polished experience for clients, prospects, internal partners and other influential stakeholders while keeping context and momentum intact
Keep decisions moving: Track commitments, follow up respectfully and make sure important work never stalls
Prepare the executive to succeed: Research business, client and global context ahead of meetings and travel, and then build agendas, briefings and background materials
Coordinate complex logistics: Manage domestic and international travel, in-office meetings and executive hospitality with discretion and a high standard of service
Drive executive-level projects: Translate priorities into clear actions, coordinate people and resources, and carry work through completion
Support business development: Maintain accurate CRM records, produce polished proposals and presentations, and follow through on executive commitments
Exercise discretion: Handle confidential information with maturity and represent Gallup with professionalism
Proactive integrators who anticipate needs, connect seemingly separate priorities and create structure from incomplete information before problems require executive intervention
Persistent partners who respectfully pursue answers, prompt action and maintain momentum while bringing warmth and flexibility to every interaction
Decisive thinkers who naturally discern the context behind requests, distinguish urgent from important and confidently adapt plans when business priorities shift
Intellectually curious advisers who stay informed on global issues and current events, anticipate the context surrounding high-level engagements, and equip executives with relevant insights and perspectives
Qualification
Strong discretionExperience using CRM systemsEligibility to work in the UWhat You’ll Experience
Required
Bachelor’s degree or equivalent experience required
At least four years of experience supporting senior executives in a complex, client-facing professional environment required
Strong written and verbal communication skills, with the proven ability to draft polished executive and client-facing correspondence required
Strong discretion, sound judgment and experience handling sensitive information required
Experience using CRM systems, Microsoft Outlook, Word, Excel, PowerPoint and Teams required
Experience using AI tools to increase productivity, synthesize information and support executive preparation preferred
Experience preparing executive briefing materials, supporting business-development activities, or coordinating high-level domestic and international engagements preferred
Experience supporting senior leaders in professional services, financial services, government, public affairs or another high-profile professional environment preferred
A commitment to working on-site at Gallup’s Washington, D.C., office five days per week with schedule flexibility aligned to executive and client needs required
Eligibility to work in the U.S. required; this position is not eligible for employment visa sponsorship
