Docker Executive Assistant at Docker providing high-level administrative support including calendar management, travel booking, and event planning. Supports multiple executives and ensures smooth onboarding and process improvements.
Exceptional travel booking and trouble-shooting skills; on-call when an assigned executive team member is traveling.
Liaise and schedule meetings with internal and external stakeholders, such as internal employees, strategic partners, media, and customers.
Work cross functionally with other team members.
Provide back-up support for any administrative team member that may be out due to PTO, including the EA to the CEO.
Maintain a perfect track record when it comes to handling confidential information
Assist with the onboarding of executive new hires for your respective teams. Work closely with your execs, IT and HR to ensure new hires are set up for success. Be regularly available as a “new hire buddy” and go-to resource.
Help create and maintain processes and standards; always looking for ways to improve something.
Set up conferences, meetings, team offsites, etc.; both virtual and onsite when needed. Available to start early or stay late when events/issues call for it (e.g. company events, travel delays).
Open to travel domestically and internationally when needed.
Other duties as assigned.
Regular check-ins with your manager to gauge progress, address any concerns and ongoing support
Qualification
High level of discretion and integrityAbility to prioritizeHeavy multi-tasker (email
Required
5+ years experience providing executive administrative support to multiple VP and Director levels and/or above, across functions and timezones.
High level of discretion and integrity.
Excellent oral and written communication skills, with a high degree of diplomacy.
Previous experience using Gmail and Google Calendar in a work environment.
Strong calendaring skills using Google Calendar
Experience working with other executive assistants in a high-functioning, fast paced environment.
Ability to anticipate the needs of the executive team.
Demonstrated ability to book domestic and international travel (Navan experience preferred, but not required).
Ability to prioritize, focus and organize your workload each day.
Familiarity with Audio Visual conferencing/event tools such as Zoom (preferred), and or Microsoft Teams)
Heavy multi-tasker (email, instant messaging, calendaring, project management, etc)
Ability to demonstrate a methodical and effective approach to projects and deadlines; proactively communicating progress along the way
