Responsibilities

The Robert Rauschenberg Foundation (RRF) is seeking a highly organized, detail-oriented Registrar who will be responsible for coordinating and overseeing all aspects of art movement, installation, shipping, documentation, and compliance related to the Foundation’s collection. Based primarily in Westchester County, NY, with regular work in Lower Manhattan, the Registrar will manage both local and international logistics, ensure the accuracy of collection records and condition reports, oversee loans and insurance documentation, and support the Foundation’s curatorial, academic, and commercial programming, including exhibitions and art fairs. This role requires extensive cross-functional collaboration with internal departments and external partners, including shippers, conservators, and galleries. The ideal candidate will be a clear communicator, comfortable working across all levels of the organization, with strong project management skills and a demonstrated ability to thrive in a fast-paced, collaborative environment.
Key Duties & Responsibilities
Schedules and manages art movement on- and off-site; maintains and distributes a shared art movement schedule
Plans and oversees art installations and viewings on- and off-site, including collection exhibition rotations in the Foundation galleries and offices
Plans and coordinates local, domestic, and international art shipments
Develops, manages, and maintains project budgets; solicits and submits estimates for approval and invoices for payment
Manages internal and external art movement, associated database tracking, and all associated electronic and physical receipts
Reviews facility reports, insurance policies, generates RRF’s loan and consignment agreements, including nota bene drafts (indicating any special instructions regarding the sale or handling of the work)
Reviews foreign indemnity and immunity laws and makes recommendations related to outgoing loans and consignments
Acts as point-person for insurance-related matters, including but not limited to certificates of insurance, claims processing, reciprocal agreements, UCC documents (for consignments and loans to galleries in the U.S.), and collection audits in communication with Collections Manager and COO
Supports Collections Manager in overseeing RRF’s art insurance policies
Reviews insurance policies to confirm full compliance when artworks are loaned

Registrar at Robert Rauschenberg Foundation · LumiJobs

Registrar

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Robert Rauschenberg Foundation

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