Manage a team of five Executive Assistants, providing ongoing coaching, feedback, and development through regular 1:1s.

Build and improve team processes, including shared playbooks, escalation paths, and standards for calendar management, travel, meeting prep, and confidentiality.

Build and launch our EA career ladder, including how EA level maps to executive scope, and coach each EA on a path to the next level.

Build an AI-native EA team by setting the standard for how the team uses AI: which tools, for what work, and where human judgment is required.

Define how coverage works for PTO and peak periods, and how internal requests are triaged and assigned. Set decision rights so EAs act independently on routine calls and escalate by exception.

Manage hiring, onboarding, and performance for the team across multiple time zones.

Own the playbook for offsites and events. Keep travel, agenda, budget, and vendor management consistent across the team, while personally planning for your own executives. Travel: 10-20%, including in-person team and leadership gatherings.

Own and drive company-wide processes/platforms, including travel booking platform Navan.

Support your executives

Partner closely with the executives you support to align their time, focus, and energy with top priorities.

Act as a trusted thought partner: offer insight and feedback, help shape plans, synthesize stakeholder input, and connect work to broader organizational goals.

Prepare your executives for meetings with materials, context, and agendas, and track follow-ups, nudging stakeholders as needed to keep things moving.

Manager, Executive Administration

Responsibilities

Qualification

Required

Benefits

Company

life360

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