Legal Administrative Assistant

Alameda, CAfull timeOn Site

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entry

$56k

H1B: no

Penumbrainc Legal Administrative Assistant at Penumbrainc supports attorneys, paralegals, and internal departments by managing contracts and legal documents. The role involves maintaining the contract lifecycle management system and assisting with various administrative and legal support tasks.

Responsibilities

Utilize your keen analytical skills to develop creative solutions to problems.
Coordinate with internal business departments and respond to inquiries regarding contracts and other matters. *
Manage the legal department’s “To Do List” in Microsoft Excel. *
Maintain all contractual documents and correspondence, including but not limited to, uploading fully executed agreements into the contract lifecycle management (CLM) system and/or SharePoint. *
Process various sales offers including, but not limited to, bundled discount letters, cart consignment letters, etc.*
Assist with maintaining the CLM system, including but not limited to, generating reports, entering customer data, and recording key agreement data points. *
Compile, verify accuracy of and sort information according to priorities to prepare source data for computer entry.
Maintain legal files by tracking hard copy and electronic documents, performing periodic inspections to ensure proper upkeep, and responding to file requests. *
Provide support with scheduling meetings, booking conference rooms, arranging catering, organizing department events, etc.*
Assist with various legal administrative support. *
Assist with collecting wet and electronic signatures, shipping and receiving packages, mailing letters, etc.*
Manage legal department’s expenses. *

Qualification

Keep information confidential*Strong organizational skillsProactiveWorking ConditionsStarting Base Pay is $27

Required

Keep information confidential*
Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures. *
Ensure other members of the department follow the QMS, regulations, standards and procedures.*
Perform other work-related duties as assigned.
Bachelor's degree in related field with 1+ years of experience in an administrative assistant position or similar, or equivalent combination of education.
Excellent communication skills and strong client management skills.
Ability to process a high volume of work and meet deadlines in a fast-paced environment.
Some experience working with contract templates and the ability to review and revise basic sales contracts.
Strong organizational skills, careful attention to detail, and creative problem-solving skills.
Outstanding interpersonal skills with a “can-do” attitude.
Proactive, strategic and thoughtful problem-solving ability.
High level of proficiency with Microsoft Excel, Word, PowerPoint and Outlook.

Preferred

Working Conditions
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
Starting Base Pay is $27.00/hour - $38.00/hour.

Benefits

Vision
Equity/RSU

Company

Penumbrainc

View company page

Source: lever

Active within the past hour

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Microsoft ExcelSharePoint

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Legal Administrative Assistant at Penumbrainc · LumiJobs