OpenAI Procurement Operations Specialist at OpenAI supporting subcontracting and intercompany purchasing and payment coordination. Manage agreements, staffing changes, purchase orders, and supplier communications.
Responsibilities
We’re looking for a Procurement Operations Specialist to support subcontracting and intercompany purchasing and payment coordination for a growing deployment business. You will keep agreements, staffing changes and purchase order (PO) funding aligned, and own the research, supplier communication and follow-through needed to resolve issues. Accounts Payable (AP) handles invoice processing and payments; Accounting owns accounting decisions.
Location: San Francisco, CA. This role follows a hybrid work model, with three days per week in the office (Monday–Wednesday).
Coordinate subcontracting and purchasing from intake through completion: prepare agreement and amendment inputs, track reviews and signatures, and execute approved PO requests and changes.
Translate staffing, scope, term and engagement-value changes into coordinated updates to agreements, PO funding and billing schedules. Keep the source documents and transaction records connected.
Lead research and supplier issue remediation across contracts, POs, invoices and payments. Identify the cause, secure corrections, keep suppliers informed and give AP complete supporting evidence. Follow each issue through resolution.
Serve as the primary contact for intercompany invoice and payment status. Follow up with approvers, investigate stalled handoffs, and coordinate procurement and ERP system issues with AP, Accounting and Finance Systems through resolution. Keep stakeholders informed of progress and next steps.
Own subcontracting workflow requirements for the deployment operations platform. Build practical AI support for intake, extracting terms, preparing drafts, comparing records and researching exceptions. Test outputs against current sources and validate calculations.
Partner with Procurement Enablement and Finance Systems to improve workflows and integrations. Measure cycle time, rework, issue aging and time saved, then use the results to prioritize improvements.
You might thrive in this role if you:
Bring hands-on experience in procurement, procure-to-pay, finance operations or a related field, with a record of independently following work through to completion.
Understand how agreements, approvals, PO funding, invoices and payments connect. You can investigate discrepancies, explain findings to suppliers and coordinate a supported resolution with AP and Accounting.
Bring practical AI fluency and experience improving workflows with automation. You can show what you built, how you validated results and what improved.
Qualification
Hands-on experience in procurementUnderstanding of agreements
Required
Hands-on experience in procurement, procure-to-pay, finance operations or related field
Ability to independently follow work through to completion
Understanding of agreements, approvals, PO funding, invoices, and payments connections
Experience investigating discrepancies and coordinating resolution with suppliers, AP, and Accounting
Practical AI fluency and experience improving workflows
