We’re hiring a Booking Coordinator to help bring our artists and production properties to new audiences. Our bookings include symphony and orchestra performances, artist concerts, keynotes and other speaking engagements, college and university programs, and book tours. You’ll work under the Booking Manager’s direction and closely with our founder and Operations team, keeping promising conversations moving toward confirmed engagements.

You’ll take ownership of the details that make bookings happen and learn how buyers choose projects, how offers take shape, and how lasting presenter relationships develop.

WHAT SUCCESS LOOKS LIKE

Opportunities have clear next steps, accurate records, and timely follow-up.

Proposals and agreements reflect approved terms provided to you by the Booking Manager; revisions, approvals, and signatures move without preventable delays.

Presenters feel well supported, and you take on greater responsibility as your booking skills develop.

Buyer research + outreach: Research presenters, venues, and other buyers; keep booking materials current and support approved outreach and follow-up.

Inquiries + holds: Track inquiries, availability, holds, buyer intelligence, and deal notes so each opportunity has a clear next step.

Proposals + contracts: Prepare proposals, deal memos, and agreements from approved templates and commercial terms; coordinate revisions, approvals, and signatures.

Presenter communication: Communicate with presenters and coordinate handoffs to Operations and production partners for engagement details and delivery.

Records + payments: Keep booking records organized and work with Operations on invoicing, deposits, and payment follow-up.

Sales development: Join buyer conversations and progressively take on opportunity qualification, pitches, and routine negotiations with guidance and feedback from the Booking Manager.

Booking Coordinator

Responsibilities

Qualification

Required

Company

Dreamthree

More roles at Dreamthree