We’re hiring an Operations Coordinator to keep business operations running smoothly and to provide executive support to our CEO and leadership by coordinating people, paperwork, and follow-through for creative projects and talent engagements. You’ll step into established workflows, receive clear direction, and have room to improve processes as you build ownership. The role starts part-time, with potential to expand hours and take on broader operational responsibility.

WHAT SUCCESS LOOKS LIKE

Deadlines, decisions, and next steps are clear; routine work moves to completion with reliable follow through.

Agreements, financial paperwork, schedules, and records are accurate, organized, and ready for review.

You resolve routine issues, communicate early when priorities conflict, and protect leadership’s time.

Operations + Projects: Maintain tasks, deadlines, and trackers; translate decisions into assigned actions and coordinate administrative handoffs with project teams and partners.

Executive Support: Coordinate scheduling, meeting preparation, designated correspondence, and approved business travel; organize decisions and follow-up for the CEO.

Financial Administration: Collect and check invoices, receipts, and vendor documents; route approvals, maintain status records, and follow up with the bookkeeper and appropriate partners.

Contracts + Bookings: Prepare deal memos and booking documents from approved templates and confirmed terms; coordinate review, signatures, deadlines, and booking logistics.

Systems + Documentation: Keep assigned records and instructions current, run established workflows, and propose practical improvements.

ROLE REQUIREMENTS

Relevant experience in operations, project coordination, executive support, or business administration—typically 1–3 years; equivalent practical experience is welcome.

Business Operations Coordinator

Responsibilities

Qualification

Required

Company

Dreamthree

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