Oversee complex and dynamic calendar management for our leader, ensuring the thoughtful prioritization of competing requests. Proactively anticipate scheduling needs, resolve conflicts with sound judgment, and provide strategic recommendations that support seamless daily operations.
Global Travel & Logistics Management:
Plan, coordinate, and supervise intricate domestic and international travel itineraries. Manage visas, transportation, lodging, and on-site logistics. Ensure timely and accurate preparation, submission, and reconciliation of all travel-related expenses.
Executive Preparedness & Communication Flow:
Keep our leader fully informed of upcoming commitments, priorities, and required follow-ups. Anticipate needs in advance of meetings, presentations, and conferences to ensure optimal preparation and flawless execution.
Cross-Functional Coordination:
Collaborate across departments to organize calendars, orchestrate complex activities, and support internal and external engagements, conferences, and strategic initiatives.
Issue Management & Prioritization:
Assess, research, and triage incoming issues and inquiries—including high-sensitivity matters—determining the appropriate course of action, response, or delegation.
Professional Correspondence & Documentation:
Draft polished correspondence, memoranda, spreadsheets, charts, and presentations. Maintain a high standard of accuracy through diligent proofreading and editorial judgment.
Qualification
Strong interpersonal
Required
Bachelor's Degree (preferred but not required)
5+ years of experience in an Executive Assistant or high-level administrative support role.
Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, etc.) and other collaboration tools
A track record of working closely and efficiently to support C-level executive leaders in a fast-paced global business.
Strong interpersonal, written, and oral communication skills.
High levels of tact and good judgement in confidential situations and proven experience of interacting with executive management.
An ability and willingness to adapt to a rapidly changing business.
Effective collaboration and communication skills are required, including information exchange with internal and external contacts.
Our mission is to keep the physical world running. Factories, fleets, hospitals and campuses stay up because the people who maintain them have tools worth using. That is what we build.
