Odysseyml People Operations Coordinator at Odysseyml managing immigration, onboarding, and employee support across multiple international offices. The role supports People initiatives and uses automation and AI tools to scale operations.
Responsibilities
Immigration & Visas: Track visa and work authorization cases across the US, UK, and Switzerland, coordinate documentation, and manage filing and renewal deadlines.
Employee Support: Serve as the main point of contact with external immigration counsel, and guide employees through each step of the process with clear, timely communication.
Onboarding & Offboarding: Support the coordination of onboarding and offboarding, including paperwork, systems access requests, equipment handoffs with IT, and day-one logistics.
People Administration: Maintain employee documentation, keep HRIS data accurate and current.
Project Support: Assist with People initiatives, including research, process improvements, documentation, and administrative coordination.
Company Events: Support the coordination of conferences, offsites, and employee engagement activities, managing vendors, logistics, registrations, and budgets.
Talent Activations: Work cross-functionally with the Talent team to coordinate recruiting events and talent activations.
Use automation and AI tools to build trackers, templates, and playbooks that make People operations more scalable.
Confidentiality: Handle sensitive employee and immigration information with discretion and in line with company policy.
Qualification
We are seeking a detail-orientedExperienceOrganization & Follow-ThroughSystems & ToolsCommunicationLocation
Required
We are seeking a detail-oriented, highly organized People Operations Coordinator to keep the day-to-day operations of our People team running smoothly across our offices in Palo Alto, London, and Zurich.
Experience: 3+ years in People operations, HR coordination, immigration coordination, or event operations, ideally in a high-growth tech environment.
Organization & Follow-Through: Proven ability to manage many deadlines and moving parts at once without dropping details.
Systems & Tools: Comfortable working in an HRIS and with spreadsheets and trackers (Google Sheets, or similar).
Communication: Clear, warm written and verbal communication with employees, external counsel, and vendors.
Location: Based in Palo Alto, CA, with in-office presence to support events and onboarding, and occasional travel to our London and Zurich offices.
Preferred
Hands-on experience coordinating employment-based immigration, such as US H-1B, O-1, or green card processes, or UK and Swiss work permits.
Experience supporting events or offsites for multi-office or distributed teams.
Background in a hyper-growth tech startup.
Our staff is expected to be in office at least three times a week. A lot of our progress comes from working through problems together, and we want you in the room for that.
